Job Description

Overview

- Accounts & Finance Manager LegalTech Ventures

Hours of working - 7.5 hours a day 3 days a week (Total 22.5 Hours a week - flexible)

Maintaining the accounts on a daily basis using the Xero accounting software package, this includes the following tasks

Journals

- For any accounting entries that are not covered by Accounts Payable or Accounts Receivable Task

Bank Account Maintenance

- Checking the company's two bank accounts balances on a daily basis and taking the appropriate action, on a weekly basis passing the company cash position to the management board

Accounts Payable -

Ensuring that all supplier invoices are processed in a timely manner and making any payments that are required through the company online banking portal.

Accounts Receivable -

Processing any sales invoices that are generated by the company, making sure that the appropriate personnel are informed for any sales receipts and making the appropriate entries

Debit Cards -

Checking the company's prepaid credit cards and ensuring sufficient funds are available for any business trips done by the card user.

Fixed Assets -

Maintain the company's fixed asset register, this includes the correct treatment for any asset additions and disposals

Additional Information -

Providing any financial information to the management board that is required for the business critical tasks including any receipts from investors with regards to obtaining shares in the company, also liaising with company administrative staff to provide information and advice for the purchase of necessary items for the company.

Speaking Spanish is a hugely helpful attribute as the company's business activities are carried out on Spain

On a monthly basis you are required to perform the following tasks for the month end procedure

Compile Monthly Management Accounts

- Prepare a full set of management accounts for the management board/company's Funders, this includes a full P & L and Balance Sheet, together with commentary on the account balances within the management account pack.

Bank Reconciliation -

Completing a full bank reconciliation using the online banking portal and Xero software

Accruals

- Making entries for any accrual that need to be accrued with the month on the accounting software and releasing them when appropriate

Prepayments

- Making any prepaid entries in the accounting software and also ensuring the correct amounts are released into the P&L on a monthly basis

Cash Flow

- Creating and presenting a monthly cash flow to the management board including any operating expenses, payroll expenses etc.

VAT Return

- Creating a VAT return using the Xero accounting software and filing a VAT return to HMRC on a quarterly basis

Payroll -

On a monthly basis use Sage payroll software to pay all employees, ensuring all employees are paid the correct net amount and the correct deductions for PAYE and pension are made, and paying the PAYE to HMRC on a monthly basis. Also uploading the monthly pension contributions for all employees in the company workplace pension scheme.

Annually prepare the following for audit and year end process.

Full set of annual management accounts

Compile full Trial Balance

Year end Fixed Asset Register

Year End Bank Reconcilation

Ensure all back up documentation is available for auditors

Liaise closely with the auditors during the annual audit process.

In addition to the above tasks an ad hoc tasks as instructed by the management board, a good knowledge of Xero accounting software and Sage Payroll software is essential, also experience in Microsoft Office is beneficial

Job Type: Part-time

Pay: 160.00 per day

Expected hours: No more than 24 per week

Benefits:

Flexitime On-site parking
Work Location: In person