Job Description

Accounts & HR Administrative Role

We are seeking a highly organised and proactive Accounts & HR Administrator to support the effective and efficient running of our finance and human resources operations. Reporting directly to the Accounts and HR Manager and Company Director, you will assist in the day-to-day management of accounts, payroll, HR records, and administrative tasks to a business of over 40 employees.

You will work collaboratively with an Accounts Admin co-worker and provide cover during their absence. A strong working knowledge of bank reconciliation is essential. This role is looking for a person who would like to grow with the company and gain knowledge onsite, also.

Key Responsibilities

Accounts Duties

Maintain accurate financial records using SAGE Accounts. Process sales orders, purchase invoices, and manage supplier/customer accounts. Run weekly reports for Managers, including aged receivables/payables. Prepare VAT returns and assist in year-end procedures. Reconcile bank accounts and HSBC Finance records. Control petty cash and perform banking tasks as needed. Process monthly payroll and manage PAYE submissions to HMRC. Manage financial elements of JobBoss including time entries, POs, and invoices. Prepare financial reports for the Directors and external accountants as required.

HR Administration

Maintain up-to-date employee records, including holiday tracking and compliance checks. Assist with preparation and issuing of employment contracts and HR correspondence. Ensure timely updates and checks on staff documentation throughout the year. Support in handling confidential HR information with discretion and professionalism.

General Administrative Support

Answer phones, manage incoming/outgoing post and reception, file documents, and order office supplies as and when required. Type correspondence and support general office functions. Provide administrative cover for co-workers when needed. Support the Accounts & HR Manager and Director with ad hoc tasks and reporting.

Core Expectations

Take full ownership of assigned duties and responsibilities. Demonstrate strong problem-solving skills using available tools and resources. Ensure timely and accurate processing of payments, receipts, and payroll. Adhere to all Health & Safety policies and procedures. Uphold the core values and professional standards of the organisation. Be punctual, reliable, and demonstrate a strong work ethic. Flexibility to take on other tasks as reasonably required. Forward thinking to save time efficiency

Required Skills & Experience

Proven experience within SAGE Accounts, SAGE Payroll and or Xero (essential). Strong organisational skills and attention to detail. Ability to manage multiple priorities under deadlines. Good communication skills for interacting with staff, suppliers, and customers. Understanding of basic HR procedures and employment recordkeeping. Team player with a proactive and responsible attitude.
If you're a detail-oriented and dependable individual with a solid background in accounts and HR administration, we'd love to hear from you.

Job Type: Part-time

Pay: 23,296.00-25,000.00 per year

Expected hours: 32 per week

Benefits:

Company events Company pension Employee discount Gym membership On-site parking Store discount
Ability to commute/relocate:

Havant PO9: reliably commute or plan to relocate before starting work (required)
Experience:

Accounting: 2 years (required) Accounting software: 2 years (required)
Work Location: In person

Expected start date: 05/01/2026