Job Description

Job Title: Accounts Manager

Location: part office based (OL1 1EN)/home working - hybrid

Reports to: Directors

Salary: 35k per annum

Contract Type: Full Time Permanent

Job Purpose:

To provide accurate financial management, reporting and analysis across the company's social care services. The role supports regulated and non-regulated managers and the senior leadership team in maintaining financial stability, ensuring compliance and driving efficiency across children's, supported living, domiciliary care and day service settings.

Key Responsibilities:

Invoicing and Credit Control

Prepare and circulate invoices to all company clients for all services delivered including any additional recoverable cost, utilising any specified methodology (i.e. utilising Careplanner, Xero or other systems as required to produce invoices with the correct level of detail, presented in the correct format. To work to a specified invoicing schedule for each client, i.e. some may be weekly while others may require a 4-weekly or monthly billing cycle. To produce and circulate credit notes to clients as required. To appropriately record and categorise all invoices and credits onto our accounts management system (Xero) in timely fashion. To ensure individual client accounts are kept up to date so that a clear picture of the accounts position with each client can be viewed at any time. To monitor payments and reconcile these against relevant invoices/accounts. To follow up unpaid and/or overdue invoices with clients in a professional and cooperative manner to help expedite payment. To flag any significant or persistent issues with billing or invoices to the directors in a timely manner.

Financial Management & Reporting

Prepare monthly management accounts, ensuring accuracy and timely submission of all financial data. Monitor income and expenditure for multiple care settings, highlighting variances and recommending corrective actions. Prepare reconciliations, accruals and prepayments as part of the month-end process. Produce detailed financial reports to support decision-making by the Directors and Management Teams. Maintain up-to-date ledgers, ensuring transactions are processed in line with company procedures and accounting standards.

Budgeting & Forecasting

Support the preparation of annual budgets and periodic reforecasts. Work closely with Directors and managers to develop realistic cost forecasts for staffing, supplies and service contracts. Analyse financial trends and provide insight into cost drivers, income streams and profitability of individual care and non-care services.

Cost Control & Efficiency

Monitor staff costs and occupancy levels to ensure profitability across services. Support tendering and pricing processes for new care contracts and framework agreements. Provide analysis to identify cost-saving opportunities without compromising care quality or compliance.

Compliance & Audit

Ensure all financial processes comply with statutory requirements and company policies. Support internal and external audit processes by preparing documentation and explanations. Ensure VAT, payroll and other statutory filings are accurate and submitted on time. Contribute to maintaining robust financial controls and governance.

Business Support & Partnership Working

Partner with Directors and Registered and non-registered Managers and Operational Teams to provide clear, accessible financial advice. Support business growth initiatives, including acquisitions or new service openings, through financial due diligence and analysis. Liaise with suppliers, banks and funding bodies as required.

Essential Criteria:

Part-qualified or fully qualified accountant (AAT, ACCA, CIMA or equivalent) or significant experience in a similar role. Proven experience in financial management within the

care sector

or other

multi-site service environment

. Strong understanding of management accounting, budgeting and forecasting. Excellent attention to detail and analytical ability. Strong Excel skills and familiarity with accounting systems (e.g., Sage, Xero, or similar). Ability to communicate financial information clearly to non-financial colleagues.

Desirable Criteria:

Experience working in social care, healthcare, or regulated service industries. Understanding of CQC and Ofsted -regulated care environments and funding streams (e.g., local authority, NHS, self-funding). Experience supporting pricing models, contract management, or funding bids.

Personal Attributes:

Commercially aware with a focus on delivering value and efficiency. Proactive, hands-on approach to problem-solving. High integrity and commitment to supporting quality care delivery. Able to work collaboratively with operational and senior teams across multiple sites. Strong organisational skills and ability to manage competing priorities.
Job Types: Full-time, Permanent

Pay: 35,000.00 per year

Benefits:

Company pension Health & wellbeing programme
Work Location: Hybrid remote in Oldham OL1 1EN