Job Description

About Stelmain

We are a small highly knowledgeable team of professionals who are long established in the Scottish property market. With an impressive property portfolio in Glasgow and throughout Scotland, Stelmain is a key player in the city. The business has worked successfully with many clients, supporting them with their property needs and being a partner for them as their business grows and develops.

Role Overview

We are seeking an Accounts Payable Administrator to join our small, friendly finance team on a fixed-term maternity cover contract for 13 months. The role will support the Finance team in delivering accurate, timely, and efficient financial processing.

You will be responsible for the end-to-end Accounts Payable function - from invoice receipt and system entry through to payment and settlement - ensuring suppliers are paid accurately and on time, while maintaining compliance with company controls and procedures.

As part of a small team, other administrative tasks will form a secondary part of the role.

Key responsibilities include, but are not limited to:

Accounts Payable

Accurately process supplier invoices into Yardi Voyager and ensure appropriate coding and approvals. Maintain supplier records and deal with supplier queries in a professional manner. Prepare and process payment runs, including BACS payments, in line with agreed schedules, working closely with the Financial Controller. Reconcile supplier statements and resolve discrepancies. Monitor outstanding invoices, credits, and aged payables reports. Recharge invoices to client landlords Assist with month-end close processes and provide supporting information to the Financial Controller and Finance Director. Support the wider team with ad-hoc finance and administrative tasks as required.

Administration Support

As necessary, greet visitors and answer incoming calls in a professional and courteous manner. Handle incoming mail. Other various tasks as they arise.

Skills & Experience

Previous experience in an Accounts Payable or finance administration role. Proficiency in Excel and Microsoft Office packages. Experience using Yardi Voyager (or other property/finance systems) is desirable, though training can be provided. Strong attention to detail and accuracy. Ability to work effectively as part of a small team. Good communication and organisational skills, with the ability to prioritise workload and meet deadlines.

What We Offer

Fixed term 13 month contract (maternity cover) November 2025-January 2027 Competitive salary, dependent on experience. Opportunity to gain experience in the commercial property sector with a respected Glasgow managing agent. Supportive, team -focused working environment 4 days (days to be agreed) 9am to 5pm Reporting to Finance Director
Job Type: Part-time

Pay: 18,000.00-26,000.00 per year

Expected hours: 32 per week

Work Location: In person