Job Description

About The Role

Accounts Payable Administrator - Join Team Cotteswold

Location:

Tewkesbury Head Office

Hours:

37.5 hours per week (0830 start)

Department:

Finance


Are you organised, methodical, and confident working with numbers? Cotteswold Dairy, one of the UK's leading independent, family-owned dairies, is seeking an

Accounts Payable Administrator

to join our Finance Department at our Tewkesbury Head Office.


As an

Accounts Payable Administrator

, you will play a key role in supporting the financial operations of the business - ensuring suppliers are paid accurately and on time, maintaining up-to-date records, and providing vital support across the wider Finance Team. This is an excellent opportunity for someone with purchase ledger or accounts experience to develop their career within a friendly and supportive team environment.


Main Responsibilities


Set up and maintain supplier accounts in the purchase ledger, ensuring accuracy and compliance with company procedures Match invoices to purchase orders and delivery notes, checking all details for accuracy, VAT, and authorisation Manage invoices through the internal WAP approval system, ensuring timely transfer to Sage Handle supplier enquiries professionally via phone and email Monitor unauthorised or held invoices and liaise with managers to resolve issues Reconcile supplier statements and aged creditors, following up on debit balances Process weekly BACS payments, cashbook, and petty cash transactions Maintain accurate filing and scanning of invoices Produce monthly statutory milk reporting on MAPS and maintain farmer records Proactively seek improvements to processes within Accounts Payable
About You


Previous experience in an accounts payable, accounts office, or purchase ledger role Strong organisational and communication skills, with attention to detail Proactive problem-solver who can manage multiple priorities and meet deadlines Team player with a positive and flexible attitude Proficient IT skills, including Excel, Word, and Outlook Experience using Sage or similar accounting software is desirable
About Cotteswold Dairy


Established in 1938,

Cotteswold Dairy

is a proud family-owned business supplying high-quality dairy products across the UK. We support local farmers and communities, delivering the freshest products with first-class service. As part of

Team Cotteswold

, you'll work within a company that values teamwork, commitment, and respect for people, helping us remain at the heart of a responsible and sustainable dairy community.


Benefits


Competitive salary with opportunities for progression 22 days' holiday plus bank holidays (increasing with service) Company Pension via Salary Exchange (4.0% employee, 4.5% employer) Health & wellbeing support through Simply Health after probation Cycle to Work scheme and discounted product delivery

Join our Finance Team and play your part in keeping Cotteswold Dairy running smoothly -- apply today to become our next Accounts Payable Administrator!