Job Description

Accounts Payable Assistant (Part-Time, Hybrid)

The Role at Roseway Labs

Roseway Labs is a leading specialist compounding pharmacy dedicated to working closely with private clinics and their patients delivering a safe and highly personalised medication service.

Following a period of extended growth,

we are scaling our finance function and are looking for a detail oriented

Part-Time Accounts Payable Assistant

to join our team in London. This newly created role will be essential to maintaining accurate financial records, supporting financial operations, and increasing efficiency within the finance function as the company continues to grow.

Key Responsibilities
The role requires approximately

2-3 days per week (15 to 22.5 hours) -

initially with a requirement for hybrid attendance for onboarding and training, with flexibility for increased remote work over time.

Accounts Payable and Processing

Invoice Management:

Take ownership of the end-to-end processing of supplier invoices, ensuring all invoices are accurately reviewed, coded, and posted into our accounting system,

Xero

.

Query Resolution:

Be the primary contact for all internal and external

Accounts Payable queries

, proactively investigating and resolving discrepancies with suppliers and internal departments in a professional and timely manner.

Supplier Payments:

Assist with the preparation of supplier payment runs, ensuring all payments are accurately processed and appropriately authorised, eventually taking on shared responsibility for payments.

Record Keeping:

Maintain a complete, accurate, and organised digital filing system for all Accounts Payable documentation to ensure compliance and ease of retrieval.

Process improvement

: Contribute to continuous improvement of the AP process, identifying opportunities for automation and efficiency.

Month-End and Finance Support

Bank Reconciliation:

Assist the Accounts Assistant and Head of Finance with the timely and accurate reconciliation of company bank accounts.

Discrepancy Resolution:

Assist with accounts payable ledger reconciliation, helping to investigate and resolve any discrepancies prior to the month-end close.

Finance Team Support:

Provide general administrative support and assist the Head of Finance with ad-hoc reporting and documentation as required.

Qualifications and Skills

Essential

Proven experience in an Accounts Payable, Purchase Ledger, or similar assistant finance processing role.

Excellent working knowledge of double-entry bookkeeping and AP processes.

Expert attention to detail

and a commitment to maintaining high levels of accuracy.

Strong verbal and written communication skills to handle supplier and internal queries effectively.

Resilience and the ability to manage and prioritise a moderate volume of transactions under weekly/monthly deadlines.

Strong IT skills, particularly Microsoft Excel.

Self-motivated and adaptable, embracing change and process improvement.

Desirable

Direct experience using Xero accounting software.

Experience working within a fast-paced or scale-up environment.

Knowledge of multi-currency transactions

Compensation and Details

Salary (FTE): 30,000 per annum

(Full-Time Equivalent)

Actual Part-Time Pay:

Pro-rata salary based on hours worked.

Working Hours:

Part-Time, 2-3 days per week (approx. 15-22.5 hours).

Job Type:

Permanent.

Location:

London (Zetland House, EC2A),

Flexibility:

Hybrid, flexibility on days and hours

Reporting to:

Head of Finance

Job Type: Part-time

Pay: Up to 30,000.00 per year

Expected hours: 15 - 22.5 per week

Application question(s):

The role will initially be a part time role. Is this suitable for you? Feel free to tell us anything else about you, your experience, or anything else you feel is relevant.
Experience:

Accounts payable: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in London EC2A