Job Description

Job Title

:

A

ccounts Payable assistant

Part Time

Department

:

Finance

Location

:

Colchester

The Woods business was established in 1909 and continues to manufacture in Colchester, United Kingdom. We have around 250 people across all business functions from sales through design and product assembly & testing, as well as businesses in USA, UK, Germany & Singapore.


Woods is a brand of Flakt Group which is an international leader in wider HVAC products, systems, services, and solutions. As part of the wider group, Woods products are sold into multiple global applications through various routes to market including Group Companies, Agents & Distributors, Key Accounts as well as direct B2B.


The Colchester site is also the Centre of Excellence for the group for all Axial, Air Movement and Fire Safety products and serves to enable product & system sales in Building Services, Industrial, Original Equipment, and Tunnel & Metro applications globally. Our brand and product range is internationally recognised and flexible, from short-lead-time standard products through to technically complex design-to-order products. Manufacturing activities on site in Colchester include Assembly, Product Test, Stamping, Machining, Fabrication, and metal forming.


At Woods Air Movement, our culture and values are at our core:

Ambition:

We set ambitious targets, going the extra mile to achieve them and strive for excellence in everything that we do.

Entrepreneurship:

We challenge the status quo and are proactive in finding ways to achieve our objectives. We take initiative, work sustainability, getting things done efficiently and effectively.

Accountability:

We say what we deliver, and we deliver what we say. We behave with integrity and have a strong moral compass.

Teamwork:

We work together as a team, are transparent, inclusive, and leverage the diverse resources we have in the Group.

Main

Purpose

of

Role:

The Accounts Payable Assistant will support the Finance function by processing invoices, verifying payments, and maintaining accurate records, ensuring timely and accurate payments to suppliers.

Main Duties & Responsibilities:

This job description is not regarded to be totally exhaustive of all duties and activities required by the post. The post is subject to the needs of the business and will develop and change in line with prevailing market conditions, competition and development of the territory.

Invoice

& Expense

Processing

Receiving, verifying and processing invoices from suppliers.
Ensuring invoices are accurate and match purchase orders.
Verifying invoice details, such as amounts discounts and terms.
Coding invoices to the correct accounts and cost centres.

Payment Processing

Preparing payments for invoices, reconciling to supplier statements and ensuring they are processed on time.
Making payments to suppliers via various payment methods (e.g. BACS/Bank transfers).

Record Keeping:

Maintain accurate records of invoices, payments and related documents.
Organising and filing documents and payment records.
Setting up new supplier accounts
Updating the accounts payable ledger.

Other Duties:

Respond to vendor enquiries regarding payments.
Processing expenses through SAP Concur.
Preparing reports and statements related to accounts payable. Supporting other finance functions as needed.

Person Specification/Profile:

GCSE or equivalent with professional accounting qualifications being a plus.
Prior experience in accounts payable or bookkeeping.
Proficiency in accounting software (e.g., Microsoft Dynamics), Microsoft Excel, and other relevant software.
Strong attention to detail, accuracy, organizational skills, and the ability to work independently and as part of a team. Proven experience managing a budget.
Understanding of accounting principles, particularly those related to accounts payable.
Ability to handle confidential information and maintain a professional demeanour.

In return we offer

the following package:

Competitive salary
25 days Holiday - Pro Rata
Christmas Shutdown
4% Pension Scheme
Life Assurance Scheme
Company Sick Pay Scheme
Enhanced Family Friendly Benefits
Employee Discount Scheme
Holiday Purchase Scheme
Free Tea & Coffee
Cycle to Work scheme
Woods Sports & Social Club (voluntary option to take part in events/activities for an additional small charge)
Long Service Awards
Free Car Parking
Employee Assistance Programme & Access to Mental Health Support
Learning and Development Opportunities

Equal Opportunities:

We are an equal opportunities employer, recruiting individuals on their suitability for the role, qualifications and experience. We welcome applications from all communities and backgrounds.

Due to limits on sponsorship allocations, we are not currently

able

to offer sponsorship for this position. Therefore, applicants who do not have the right to work in the UK, and/or require visa sponsorship

to

continue working in the UK, cannot be considered for this role.

No recruitment agencies please

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