Job Description

We are currently searching for an experienced Accounts Payable to manage the company's outgoing payments, including reviewing and verifying invoices, ensuring accurate data entry, reconciling statements, and processing payments in a timely manner.

About Us

Brookhouse Aerospace produces a range of composite structures, producing monolithic and sandwich parts from a range of materials, including carbon fibre composite, glass and Aramid cured by autoclave. Brookhouse Aerospace also manufactures sheet metal fabrications and machined metal parts, fully supply kits and integrated assemblies. Specialist capabilities include a full range of surface treatments and dedicated Spares and Repairs capability.

What We Offer:

4 day working week working 37 hours Holidays start at 28 days per year (including Bank Holidays) (Based on a 4-day week). On-site - Occupational Health Employee Referral Scheme Corporate Health Cash Plan (Benefit in Kind) Life Insurance

Key Responsibilities and Accountabilities:

Invoice Processing

+ Process all supplier invoices within Epicor financial reporting system. + Review incoming invoices for accuracy and appropriate approvals.
+ Match invoices with purchase orders and delivery notes.
+ Enter and post invoices to the general ledger system.
+ Ensure invoice authorisation for non-PO purchases
+ Account for the correct treatment of VAT on expense invoices
+ Month end accruals
+ Prepare payment files
+ Balance Sheet Reconciliations
+ Daily Bank reconciliations

Payments

+ Prepare BACS payment runs on a weekly/monthly basis
+ Ensure suppliers are paid within agreed terms.
+ Send out remittance advices.
+ Provide unvouchered invoice details for month end accruals.
+ Investigate and resolve any discrepancies related to invoices or payments.

Reconciliations & Reporting

+ Reconcile supplier statements with the purchase ledger and resolve any differences.
+ Assist with month-end closing, including preparing accruals and generating creditor reports.
+ Maintain up-to-date and accurate records for audit purposes.
+ Support in preparing reports for the Finance Manager or external auditors as required.

Supplier & Internal Communication

+ Act as point of contact for supplier queries, dealing with their queries to resolve promptly.
+ Reconcile supplier accounts and resolve differences
+ Liaise with internal departments such as purchasing and goods in to resolve invoice and payment issues.
+ Liaise with Purchasing to ensure supplier accounts are set-up and maintained.
+ Manage supplier accounts for debit balances and refunded payments.

Compliance

+ Ensure compliance with UK accounting standards, VAT legislation, and company policies.
+ Maintain strict confidentiality of financial data and support internal audit requirements.
+ Assist with year-end activities, including preparing of audit files and support for external auditors.

The Candidate:

Essential

Desirable

Qualifications

Demonstrable continuous professional development.



Any formal training, qualifications or certificates.

Experience

Experience/track record of working within finance, in the manufacturing industry


Strong Excel Experience a must


Experienced in entering file uploads to banking system



Worked within an Accounts Payable position for 3 years+

Knowledge and Skills

Ability to manage the accounts payable


Understanding of Debit and Credit entries


Knowledge and experience of internal and external audit processes


Understanding the compliance of Finance in line with UK Accounting



Knowledge of the aerospace industry and the customers

Personal Attributes

Aptitude for problem solving, influencing and motivation


Excellent attention to detail with the ability to pre-empt problems


Flexible, organised and hardworking proven ability of working to deadlines under pressure.