Job Description

THE AGENCY
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.
Named Most Valuable Sports Agency by Forbes for nine consecutive years, CAA represents more than 3,000 of the world's top athletes in football, baseball, basketball, hockey, and soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, executive search, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
OVERVIEW
Our London Finance team is looking for a proactive and detail-oriented Accounts Payable Supervisor to join their growing team. As the Accounts Payable Supervisor, you will report into the Finance Controller and play a crucial role in supporting the finance activities for our Entertainment and Sports businesses. The role has a wide range of responsibilities and will require someone who is proactive, organised and can work accurately and to tight deadlines.
Responsibilities:Responsible for the day-to-day management of the Accounts Payable function including direct line management of 2 Accounts Payable Clerks, and providing guidance as and when required to aid their development. Ensuring timeliness, accuracy, and completeness of transaction processing into the financial system, Microsoft Dynamics 365. Managing the AP Mailboxes and ensuring an exceptionally high level of service. Manage the weekly payment process ensuring payments are made accurately and on time, including the review and approval of payment runs. Review and approve supplier invoices uploaded onto Microsoft Dynamics 365. Review and approve manual payment journals on Microsoft Dynamics 365 and allocating them. Review expense claim postings loaded onto Concur ensuring adherence to the T&E policy. Reviewing credit card statements to ensure all expenses submitted - following up with employees to ensure all credit card expenses are submitted. Reviewing and reconciling the aged creditor reports and resolving any outstanding issues. Resolving issues relating to invoices and payments. Leads the month end closing process for Accounts Payable. Reviews and provide improvements to the Accounts Payable processes and procedures. Assist in preparation of calculations, analyses and reports as requested by the Financial Controllers or Finance Director (UK & International). Assist in the annual statutory audits by preparing documentation and supporting schedules. Provide training to the wider business on Concur (expenses system). Support the business in a collaborative manner on expenses, credit cards and supplier payments. Working collaboratively with the AP colleagues to cover off all AP related tasks. Assist in system and process improvement projects. Assist the Financial Controllers or Finance Director (UK & International) in ad-hoc projects.

QUALIFICATIONS/REQUIREMENTSMinimum 5 years previous experience in Accounts Payable with at least 2 of those years in an Accounts Payable leadership role. Knowledge of accounting and VAT principles is essential. Proactive problem-solving ability with an interest in further development within the organisation. Must have excellent attention to detail and great organisational skills. Excellent written and verbal communication skills are essential as the role involves dealing with both internal and external stakeholders. Ability to be a team player with a conscientious and motivated attitude. Ability to work to multiple tight deadlines and prioritise effectively. Proactive manner, ability to use own initiative, and willingness to accept responsibility. Ability to be flexible, understanding that sometimes requirements can change. Friendly, personable and collaborative manner. Strong knowledge of Excel, including V look ups and Pivots. Experience in Microsoft Dynamics 365 desirable. An interest in the Sports and entertainment industry is desired.

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.
Creative Artists Agency ("CAA") is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.
Please inform CAA's Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.
CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.