Job Description

Job Ref:

GLE2744

Branch:

The Gleneagles Hotel

Location:

The Gleneagles Hotel, Auchterarder

Contract type:

Permanent

Hours:

Full Time

Hours per week:

39

Posted date:

17/07/2025

Closing date:

19/08/2025

COME AND JOIN US . . .

We are currently seeking a detail oriented, systematic and resourceful

Accounts Payable Manager

to join our Finance team.



Our Accounts Payable Managerplays a pivotal role in managing our end-to-end purchasing and payment cycle in a luxury hospitality environment. You'll ensure accounts payable functions are optimised through well-defined processes, strong internal controls, effective stakeholder engagement, and robust system use. Working closely with our operational teams to support procurement accuracy and vendor alignment, this role is anchored in best practice principles across people, processes, and systems, ensuring efficiency, transparency, and regulatory compliance, including VAT.

ABOUT GLENEAGLES

One of the world's most iconic luxury hotels and sporting estates, Gleneagles has been making memories for a century. Crowned 'Employer of the Year' at the 2024 Cateys and The Times and Sunday Times 'Hotel of The Year 2024', everything we do is about surpassing expectations and creating unrivalled adventures for our guests.

WORKING AT GLENEAGLES

We're devoted to making our people feel as valued as our guests. In this way, we strive to support the whole 'you' - not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career, some work seasonally, while others have a schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours you'd prefer to work, we're open to flexible working requests and offer hours, shift patterns and contract types to suit everyone.



Location; Auchterarder, just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr), Glasgow or Dundee (50mins), Stirling and Perth (25mins).

Here's a bit more detail on what we see you doing in this role:

Ensuring end-to-end ownership of our P2P process, from purchase requisition through to payment, with a focus on policy compliance and efficiency Maintaining clear procedures for 3-way matching (PO, GRN, Invoice), invoice approvals, and payment scheduling Overseeing timely and accurate payment runs, aligned with cash flow forecasts and vendor terms Monitoring and enforcing VAT accuracy on all relevant documentation in compliance with local tax regulations Supporting ongoing process improvement initiatives, including reducing invoice cycle time, minimising exceptions, and enhancing visibility over spend Leading, training and mentoring our Purchase Ledger team, promoting accuracy, accountability, and service excellence; supporting your team members in developing paths to support their career progression Fostering strong collaboration with our operational departments (FB, Golf, Leisure etc) to ensure they are supported, fully trained and following our processes correctly Maintaining professional and ethical vendor relationships; acting as a contact for external auditors, tax authorities, and internal compliance teams on P2P-related matters You'll be the system owner for our P2P platforms, ensuring accurate configuration and usage across departments; promoting the use of automation and system controls to minimise manual handling, reduce errors, and streamline approvals Regularly reviewing and reporting on key P2P metrics, such as aged payables, processing cycle time, vendor compliance, and exceptions Ensuring data integrity between procurement, accounts payable, and finance systems Work with our storekeeping team and department heads to align goods receipts and invoice records, ensuring procurement and inventory systems are reconciled; supporting quarterly and annual inventory audits with procurement data accuracy Interacting with our guests, always warm, professional, helpful and doing everything you can to exceed their expectations; playing your part in making their stay with us luxurious in every way

The kind of person we're looking for:

You have a minimum 5 years of P2P or AP experience, preferably within luxury hospitality or high-end retail Bringing an advanced working knowledge of P2P systems and Microsoft Excel, you have the confidence to leverage technology to streamline processes and drive efficiency You know exactly how to enhance financial controls and continuously improve processes to ensure accuracy, compliance, and best-in-class performance Experienced in leading and developing high-performing Finance teams, with a hands-on, supportive leadership style, you'll know how to set clear expectations, coach for success, and foster a collaborative, accountable culture You're skilled in motivating and mentoring others, maintaining the pace, precision and professionalism our luxury environment demands Well versed in VAT regulations, you have strong and experience in preparing/supporting VAT submissions Your interpersonal skills are excellent, you always take a diplomatic approach, with a strong focus on building trusted relationships across the business and delivering a seamless service to all stakeholders Uncompromising in integrity, you have a sharp eye for detail and the ability to remain agile and composed in a fast-paced, guest-focused environment Highly motivated and possessing an immense sense of pride in your work; you're passionate about delivering the high standards for our guests in line with the Gleneagles brand You have a positive "can do" attitude to solving problems in a professional and courteous manner A strong team player with great communication skills and an enthusiastic approach; you're well organised and punctual You want to be part of a team that works hard, supports each other and above all has fun along the way

What's in it for you:

Time to let your hair down

30 days holiday (including bank holidays) that increases with service Seasonal parties and local social events 50% discount on Food Beverage, Country Pursuits, Spa and Hair Salon (Mon-Thurs) and the Golf Driving Range Golf Membership (with access to all 3 championship courses) for 50.00 per annum

Treats in your pocket

Flexi points into your Perkbox wallet to spend as you choose. The points can be spent immediately, or you can save them up over a number of months, for perks that cost that little bit more. All this gives you greater choice, so you can pick the things that mean the most to you! Free 'pay day' lunch and monthly drinks offers A generous 'refer a friend' scheme

Be our guest

Stay with us as a guest at Gleneagles or Gleneagles Townhouse for up to 2 nights per year at 95.00 per night - a benefit available upon completion of 12 months service Friends Family discounted rate of 225 - 275 BB per night at Gleneagles Enjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels, located across some spectacular locations, including London, Paris, Rome, Dubai, Doha, Rio, NY, Chicago and LA...to name just a few Subsidised, single occupancy, en-suite accommodation available on our estate

Investment in your development and wellbeing

Pension scheme Life Insurance Employee Assistance Programme, offering support and confidential advice for you and your family when you need it most Ongoing investment in your personal development with access to internal and external training qualifications and programmes Internal career opportunities across a wider range of specialisms and departments Monthly recognition programme Volunteering day every year with a charitable partner of your choice Complimentary access to our staff gym Gleneagles Cycle Scheme to spread the cost of the bike that you really want and reduce your carbon footprint

If you are our next

Accounts Payable Manager,

please forward your most recent CV to us today!



INDHP