Job Description

Job description

Accounts/Admin. Assistant

Purpose and Scope of the Role

To assist the General Manager and Treasurer in the administration of the club, its premises, and its finances You occasionally may be required to support other functions within the golf club and associated organisations. It is anticipated that the role will be part-time with a minimum of two days (16 hours) but at busy times of year this may increase.

Main responsibilities

Administration and Finance

Assist in the management of the provision of office services. Dealing with post and telephone calls Keep database of members and other contacts up to date including membership renewals and changes Control all cash receipts, payments, and banking arrangements Maintain accounting software including bills & invoices and appropriate journals. Create payment schedules for approval using third party software. Liaise with the General manager, Facilities Manager, Chairman and Treasurer to ensure accounting information is up to date, including bar receipts, credit card receipts and other income and supplying end of period reports. Enter relevant information into the accounting system Manage the payroll system (SAGE) using software time recording system and/or timesheets as appropriate. Assist in the management of the club's membership database including member categories, member billing and balancing of EPOS system.

Other matters

Potential requirement to cover for General manager in their absence which may mean additional hours.
Whilst every effort has been made to ensure the job description fully reflects the nature of the post, other responsibilities will from time to time arise requiring flexibility of approach. Where these have significant impact, we will endeavor to negotiate their inclusion in the job description as appropriate.

Place of work

The club house of Pike Hills Golf Club.

Personal skills Essential

IT skills including knowledge and use of Microsoft Office including in particular Word and Excel. Payroll and payroll software experience. Accounting software experience Good book-keeping skills, including work to trial balance, balancing of control accounts and bank reconciliations and journals. A thorough understanding of double entry book-keeping

Personal skills Desirable

Dynamic and self-motivated approach to work Sage payroll & Xero accounting Privacy and discretion are key requisites of the post as the club needs to ensure Data Protection rules are followed and members' private information is not disclosed to unauthorised parties.

CLOSING DATE FOR APPLICATIONS IS SUNDAY 1ST DECEMBER.

Job Type: Part-time - minimum 16 hours over 2 days plus additional hours so suit

Pay: 14.00 - 16 per hour dependent on experience.

Job Type: Part-time

Pay: 14.00-16.00 per hour

Expected hours: 16 - 24 per week

Work Location: In person

Application deadline: 30/05/2025