Job Description

The Admin & Procurement Manager is responsible for the efficient management of IT assets, procurement processes, and administrative support across the Trust's Digital, Technology & Insights (DTI) services. The role ensures compliance, cost-effectiveness, and high standards of service delivery, supporting both operational and strategic objectives.



Oversee the proactive day-to-day management of software and hardware assets and contracts, ensuring compliance with licensing, patch management, and security requirements. Maintain accurate asset databases, coordinate audits, and manage disposals and acquisition Lead the admin team, manage supplier relationships, and ensure procurement activities deliver value for money. Administer contracts, monitor SLAs, and resolve quality or delivery issues with suppliers Supervise and coordinate admin staff, ensuring efficient administrative support for Countywide IT Services (CITS), DTI, and senior leadership teams. Manage recruitment, induction, absence, and performance processes for admin staff Support governance activities, ensure adherence to Trust policies and procedures, and maintain confidentiality and data quality standards. Prepare reports and presentations for senior management and ensure compliance with statutory and organisational requirements Provide clear direction, coaching, and mentoring to staff. Foster a motivated, high-performing team culture and contribute to continuous improvement and change management initiatives Monitor and authorise expenditure for IT assets, office equipment, and contracted services. Ensure accurate record-keeping and timely payment authorisations Coordinate health and safety and risk management activities for the service. Promote safe working practices and compliance with Trust policies

We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.



With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.



As well as generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.



Management and Leadership



Lead and supervise DTI admin staff, ensuring high standards of service and efficient team operations Allocate work, manage leave, and coordinate cover for absences, ensuring seamless service delivery Conduct staff recruitment, induction, appraisals, performance management, and resolve conflicts or disagreements within the team Mentor, coach, and support the professional development of team members, fostering a motivated and high-performing culture Develop, implement, and monitor local policies and procedures to optimise administrative, asset, and procurement processes Ensure compliance with Trust policies, statutory requirements, and organisational targets. Oversee health and safety and risk management activities for the service, promoting safe working practices Support with supplier relationship management and contract administration, ensuring value for money and adherence to service level agreements (SLAs) Support governance activities and business support for CITS, DTI, and senior leadership teams Collate performance reports, assist with management of exceptions, and support preparation of reports and presentations for senior management Promote and manage change initiatives to secure continuous improvements in processes and service delivery Encourage innovation, adaptability, and a culture of excellence within the team Monitor and authorise expenditure for IT assets, office equipment, and contracted services, ensuring accurate record-keeping and timely payments Ensure efficient procurement and distribution of goods and services, resolving any issues with suppliers

Planning and Organisation



Ability to organise, prioritise, and productively undertake allocated workload in a logical and efficient manner, often under pressure and with competing demands Skilled in managing resources and information, including coordinating leave, cover for absences, and ensuring the right equipment and assets are available for service delivery Capable of developing, implementing, and monitoring local policies, procedures, and systems to optimise administrative, asset, and procurement processes Maintain accurate records, databases, and filing systems, ensuring data quality and compliance with organisational standards Experience in project monitoring, reporting, and assisting with management of exceptions and performance reports for senior management Able to react to interruptions, adapt to unpredictable work patterns, and respond flexibly to changing priorities and requirements Methodical, accurate, and thorough approach to work, ensuring compliance and high standards in all organisational activities * Proactively seek efficiencies, cost savings, and process improvements, and promote change to secure continuous improvements.