Job Description

Job Title:

Admin Assistant (Part Time)

Job Summary:

Provide administrative support to a busy accountancy practice

Hours:

Mon to Fri, either 09:00 - 1:00pm or 10:00 - 2:00pm

Salary:

27,500 per annum pro rata

Holidays:

25 days plus bank holidays (pro rata) + extra day for birthday

Reports To:

Practice Manager

Overview

Gateway Accountancy Services is an award winning accountancy practice based in Cramlington, Northumberland. Due to an internal promotion and ongoing growth, We are seeking a highly organised and detail-oriented Administrator to join our team.

The ideal candidate will possess strong office experience ideally within a financial function (e.g Accountancy) and administrative skills, ensuring smooth day-to-day operations. This role requires proficiency in various computer applications, excellent phone etiquette, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced environment and have a passion for providing exceptional support, we would love to hear from you.

Responsibilities

Onboarding of, and engagement with, new clients through a multitude of mediums including phone calls, emails and social media. Dealing with client queries in a friendly, professional manner Accurate management of client records in line with relevant statutory commitments, such as GDPR. Booking new client meetings with the accountancy team/practice manager Providing strong administrative support to the Accountancy team, Management Team and Clients across the wider Group Structure Type letters, run reports and provide other general admin support services Managing company correspondence including post, emails and packages Assist the Practice Manager with diary management including scheduling meetings and appointments, ensuring catering is provided where requested Minute taking responsibilities where delegated by the Practice Manager/Director Data entry and client record maintenance Managing office supplies, including tea/coffee supplies and general office stationary Ensure office is kept clean and tidy Provide a warm welcome to all clients and visitors, offering refreshments and ensuring they have a positive experience Any other appropriate administrative/support tasks as requested by the management team.

Requirements

Proven experience in a busy office with a strong administrative background Proficient computer skills Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Experience with Financial Systems including TaxCalc, XERO and FreeAgent is advantageous but not essential Excellent organisational skills with the ability to prioritise tasks effectively Strong phone etiquette and interpersonal communication skills Attention to detail in all aspects of work, particularly in data entry tasks Previous Accountancy Practice experience is desireable

Benefits

Competitive salary Never have to work your birthday Death in Service Insurance Employee Assistance Programme Cycle to work scheme Free on-site parking Social evenings/events Casual dress Free tea/coffee provided Substantial opportunities for training and development, including financial support for costs where agreed with the business.
If you are an enthusiastic individual looking to contribute to a dynamic team environment while honing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Types: Part-time, Permanent

Pay: 27,500.00 per year

Expected hours: 20 per week

Benefits:

Casual dress Company events Company pension Cycle to work scheme Free parking Health & wellbeing programme
Work Location: In person