Job Description

POSITIVITY | RELIABILITY | COMMITMENT | COLLABORATION

Here at Van Guard, these are the 4 pillars we live by, and we want like-minded individuals like you to be a part of that culture.

We are currently looking for a Admin Assistant to join our HR team. This is an additional role due to growth. The role is crucial in supporting our senior management team by providing efficient and timely support, whilst handling confidential information with discretion.

'Who is Van Guard?' I hear you say, well we are one of the market leading van storage and security product manufacturers within both the UK and Europe.

From Roof Racks to van locks, we do it all! All made in Devon, here at the Exeter Airport Business Park.

We pride ourselves on our expertly made items and out of this world aftersales service if anything is to go wrong.

In return for your positivity, reliability, commitment, and collaboration, we'll offer you:

You will be responsible for:

Diary Management - day-to-day management, including complex diary management Meeting scheduling/coordination Meeting Management & Support - preparation of meeting rooms, compiling documents, support with editing presentations and documents, technical setup, organising catering, recording meeting minutes etc. Implement and manage an action tracker for recurring meetings and working groups to increase accountability across the business Travel Management, including flight and hotel bookings for all employees Meeting & greeting visitors Office Management - ensure the office is well maintained, assist with general office management, ordering supplies etc. Organisation of company events and charity / social plans Senior Management Team Project Management (90-day plans and 3/5 Year Planning objectives) Maintaining and improving Internal Comms

HR Admin Support:

Recruitment (screening candidates, arranging interviews, drafting offer letters, contracts) Taking minutes at meetings, including Employee Council Issuing probation review and appraisal forms and ensuring they are completed in a timely manner Drafting completion of probation letters and bonus scheme letters Weekly time & attendance including pay adjustments; overtime & sickness - ensuring sickness forms and return to work forms are completed and returned eLearning administration; creating accounts, enrolling users into department specific training and monitoring completion Arranging refresher training, for example first aid, fire marshal and forklift

Skills & Experience:

Minimum 2 years plus experience in an assistant or administration / support style role Proficient in Microsoft Applications (Outlook, Teams, Excel, Word, PowerPoint) Approachable and dependable Able to meet deadlines Can do attitude and drive Good organisational skills Drive to achieve quality in all that he/she does Able to work effectively under pressure Trustworthy and reliable
Job Type: Part-time

Pay: 19,250.00 per year

Expected hours: 25 per week

Application question(s):

Please confirm your notice period
Work Location: In person