Admin Assistant (maternity Cover)

Rotherham, ENG, GB, United Kingdom

Job Description

Hello and welcome to Airbag Team, thank you for considering us as part of your next step in career Journey!



Due to a valued team member going on maternity leave, we are seeking a Full-Time Admin Assistant to join our supportive and fast-paced office environment. This is a vital role supporting key functions including dispatch, invoicing, and customer payment handling.

Our current office hours are Monday to Friday, 08:00 - 17:00 (with a 30-minute unpaid lunch break). You'll work alongside a close-knit admin team, in a pet-friendly office with Bruce and Bruno, our office companions.

Job Summary



This role supports dispatch, invoicing, customer payments, and general administrative tasks. You'll liaise with our warehouse and sales teams, create commercial documentation for international shipments, and assist with finance tasks. Flexibility and a proactive mindset are key.

Duties and Responsibilities



Organising UK and international dispatch via FedEx, TNT, PTI and other platforms Creating and attaching commercial invoices and shipment documents Sending customer and sales team requests via email Taking payments (card, cash, Pay by Link, PayPal, bank transfer) Handling eBay payments and finance inbox tasks Matching payments to work orders Requesting shipping quotes and PODs Attaching delivery addresses to payments VAT validation and end-of-day cash sheet checks Updating company dashboards and commission cash sheets General invoicing and daily reconciliation Booking collections and managing shipping paperwork Answering phones, welcoming visitors, and other ad-hoc admin tasks

Skills & Attributes Required



We are seeking someone who reflects the qualities of our current team members, including:

Autonomy and ability to manage workload independently Proactive approach to tasks (not reactive) Quiet confidence and strong organisational skills Assertiveness in upholding company procedures, particularly with a dynamic sales team GCSE or equivalent in Maths, English, and IT (Grade C or above) 1 year of admin experience preferred Comfortable using Google Docs, Excel, and booking systems Friendly, reliable, and customer-focused Accuracy and attention to detail Able to work under pressure and meet deadlines Willing to support across departments as needed

Benefits



Simply Health Plan & Employee Assistance Program Complimentary hot drinks Free on-site parking Company pension Company Gift Day (24th December, non-transferable) Friendly working environment with office dogs
Contract Type: Maternity Cover - Full-Time
Pay: Meets National Living Wage

Recruitment Process

Our recruitment process will involve two stages:
1. First-line interview (conducted by our HR Manager)
2. Face-to-face interview (conducted by our senior leadership team)
We aim to ensure every candidate has a fair opportunity to demonstrate their suitability for the role.

Our Culture

We pride ourselves on maintaining a cohesive and pleasant working environment. Teamwork, wellbeing, and mutual respect are at the heart of how we operate. We are investing in regular team-building events and celebrating our collective successes.

We look forward to hearing from you!

Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: 12.21 per hour

Expected hours: 40 per week

Benefits:

Company events Company pension Free parking Health & wellbeing programme On-site parking
Schedule:

Day shift Monday to Friday Overtime
Language:

English (preferred)
Work Location: In person

Application deadline: 16/07/2025
Reference ID: ADMIN ABT
Expected start date: 04/08/2025

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Job Detail

  • Job Id
    JD3360970
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Rotherham, ENG, GB, United Kingdom
  • Education
    Not mentioned