Job Description

MEC Fire Services require an Administrative Assistant who will play a crucial role in supporting office operations by managing various administrative tasks, ensuring efficient communication, and assisting team members. This will take place on site, in a 5Central London Hotel where our team are carrying out crucial fire compartmentation works. A knowledge of fire safety/compartmentation would be advantageous but not a requisite.

Key Responsibilities

Administrative Support

: Provide support to managers and employees by assisting in daily office needs and managing general administrative activities.

Communication

: Handle correspondence to ensure effective communication within the office with the director and our accounts department. On site with contractors, as well as clients- including the hotel manager.

Scheduling

: Help track construction schedules, and construction documents to ensure project timelines are met.

Document Management

: Organize, distribute, and file all documents related to new and ongoing projects, ensuring that all information is current and accessible.

Travel Arrangements

: Coordinate travel arrangements for executives, including booking flights, hotels, and transportation.

Office Management

: Monitor inventory levels, order office supplies, and maintain a clean and organized workspace.

Required Skills and Qualifications

Communication Skills

: Excellent oral and written communication skills are essential for interacting with team members and clients.

Organizational Skills

: Strong organizational skills to manage multiple tasks and prioritize effectively.

Technical Proficiency

: Proficiency in office software (e.g., MS Office Suite) and office equipment.

Attention to Detail

: Detail-oriented approach to ensure accuracy in tasks and documentation.

Experience

: Previous experience as an Administrative Assistant or in a similar role is preferred, particularly in a construction environment, is advantageous.
Job Types: Full-time, Part-time, Permanent, Temp to perm

Pay: 10.00-15.00 per hour

Ability to commute/relocate:

South Kensington SW7: reliably commute or plan to relocate before starting work (required)
Work Location: In person