Job Description

JOB TITLE:

Admin Assistant

BASED:

Lavenham Pre-School

RESPONSIBLE TO:

Pre-school Manager and Senior Administrator

Key Objectives

To support the manager in the smooth running of the setting To manage the administration tasks required to run Lavenham Pre-School To assist in the financial running of Lavenham Pre-school in close liaison with the Manager and Senior Administrator To liaise with parents, staff, Trustees and outside organisations as necessary

Financial Responsibilities

Input purchase invoices on to Clearbooks Agree payment of suppliers and expenses and process payments Create and issue monthly fee invoices on Clearbooks Record receipts against invoices and advise of any old, unpaid invoices Provide staff time sheets to the Manager and process on a weekly basis Assist with the preparation of payroll information to send to accountant Identify and process all funding income Check bank statements and process all other receipts and payments Reconcile bank statement to Clearbooks each time you process entries Maintain financial records filing system Liaise with Senior Administrator as necessary Any other financial tasks as necessary

Admin Responsibilities

Deal with telephone and email queries in a professional and timely manner Process all DBS checks for staff and Trustees as necessary Maintain Excel database for all children, parents, staff and Trustees Update staff training log as necessary Ensure the contacts in the email system are up to date Maintain children and staff physical filing system Create registers and signing in sheets for all sessions Ensure all databases are updated for any new admissions to the Pre-school Carry out any administration tasks as required for the Manager, staff or Trustees
This list is not exhaustive and you may be required to undertake other appropriate tasks relative to the needs of the business

Person specification

Essential

Ability to work on own initiative and as part of a team Courteous, reliable and professional approach Good skills in literacy, numeracy and IT Basic bookkeeping skills Good verbal and written communication skills Good time keeping and management Confidentiality and discretion relating to the children in the setting Enjoy working with young children Safeguarding awareness

Desirable

Previous experience of an Early Years environment or School Office

Hours of working

6.0 hours per week for 38 weeks per year, to be carried out in person at Lavenham Pre-school over 2 mornings per week.

Rate of pay dependant on experience.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate DBS checks and clearances.

Job Types: Part-time, Permanent

Pay: 12.21-13.50 per hour

Benefits:

Flexitime On-site parking Sick pay
Ability to commute/relocate:

Sudbury CO10 9QT: reliably commute or plan to relocate before starting work (required)
Work Location: In person