Job Description

Are you ready to unlock your potential within a challenging, creative and fast paced work environment? Do you want work with people to build positive and productive lives, whatever their past?
This is an excellent opportunity for an Administration Manager/PA to join our team of diverse, talented professionals to assist in delivering care that is not only efficient but deeply centred on the patient.
Our healthcare teams resemble that of a community GP practice, with a specific healthcare building on the prison grounds.
We directly deliver Mental Health, Physical Health, Pharmacy and Clinical Substance Misuse in an integrated healthcare delivery model to provide effective and responsive care to improve wellbeing and support better outcomes in the future.
Important Sponsorship Information for this post: We are currently unable to offer a certificate of sponsorship for this post.
Main duties of the job
As an Administration Manager you will be providing high quality, confidential secretarial and administrative service support to the Head of Healthcare and MDT. You will be required to use independent judgement, work proactively without direct supervision and prioritise your own workload using your own initiative.
Your key duties will include:

• Co-ordinating the administrative function in delivering an efficient and effective service that supports the managers.
• Effective diary management - scheduling appointments, 1:1's, etc
• Email & telephone management - monitoring emails on a daily basis and flagging up urgent e-mails, screen phone calls, pass on messages
• Clinical record keeping and activity/data extraction and collation for reporting in SystmOne
• Meeting support - Minute taking, producing agendas, distributing papers
• Act as first point of contact for the Head of Healthcare and other healthcare professionals - dealing with all enquiries in a proactive manner
• Finance - approving invoices and raising purchase orders
• Dealing with complaints
• Personnel/HR reporting - sickness, annual leave, rota's

You will be working in a small administration team and oversee a team of Administrators.
Important Sponsorship Information for this post: Due to service budget restrictions we are currently unable to offer a certificate of sponsorship for this post.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

• We're Kind
• We're Fair
• We Listen
• We Care

Details
Date posted
15 October 2025
Pay scheme
Agenda for change
Band
Band 5
Salary
37,259 to 45,356 a year pa inc
Contract
Permanent
Working pattern
Full-time
Reference number
277-7546685-WANDS
Job locations
HMP Wandsworth
Heathfield Road
Wandsworth
SW18 3HU
Job description
Job responsibilities
Further detailed information relating to the role and responsibilities can be found in the attached supporting documentation
IMPORTANT INFORMATION, PLEASE READ:
All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team.
You will need to provide:
Proof of right to work documentation
Proof of ID, needs to include 1 photographic ID
Proof of address documentation
Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.
Address History:
5 years address history will be needed.
Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.
Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.
In order to assist you in obtaining a Police Certificate, guidance can be soughtfrom:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants
If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en). Job description
Job responsibilities
Further detailed information relating to the role and responsibilities can be found in the attached supporting documentation
IMPORTANT INFORMATION, PLEASE READ:
All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team.
You will need to provide:
Proof of right to work documentation
Proof of ID, needs to include 1 photographic ID
Proof of address documentation
Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.
Address History:
5 years address history will be needed.
Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.
Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.
In order to assist you in obtaining a Police Certificate, guidance can be soughtfrom:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants
If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).
Person Specification
Education & Qualifications
Essential

• NVQ Level 4 Administration/Degree/Equivalent experience
• Management and administration training or equivalent experience

Experience
Essential

• Worked within NHS or a similar, large organisation
• Substantial senior administration level experience
• Staff management and supervision experience

Desirable

• Experience of SystmOne

Skills
Essential

• MS Office knowledge
• Touch typing (70 words per minute)

Person Specification
Education & Qualifications
Essential

• NVQ Level 4 Administration/Degree/Equivalent experience
• Management and administration training or equivalent experience

Experience
Essential

• Worked within NHS or a similar, large organisation
• Substantial senior administration level experience
• Staff management and supervision experience

Desirable

• Experience of SystmOne

Skills
Essential

• MS Office knowledge
• Touch typing (70 words per minute)

Skills Required