Job Description

Ever felt the satisfaction of keeping everything running smoothly behind the scenes, knowing your work makes a real difference to everyone around you? At Wyvern Academy, our Admin Officer is exactly that - the heartbeat of the school, the wizard behind the curtain, and occasionally the calm voice in the eye of the storm.



Every day here is a new adventure. You won't just be completing paperwork - you'll be the welcoming face at reception, the organiser of meetings and school records, and the reliable presence that keeps the school running like clockwork (and sometimes like magic). If you love helping others, keeping things organised, and sprinkling a little calm over chaos, this is the role made for you.



What you'll be doing:

greet visitors with a smile and keep the school secure - cape optional! provide efficient, confidential administrative and secretarial support, including arranging meetings, taking minutes, and handling correspondence maintain pupil records, attendance registers, and support pupil admissions and exclusion processes keep the office systems, stationery, and supplies in tip-top shape - no disappearing pens on your watch support the Senior Management Team with reports, agendas, and correspondence - think of yourself as their organisational sidekick assist with staff cover, building maintenance arrangements, and anything else that keeps the school humming develop and improve administrative systems, keeping manuals and guidance up to date (because even superheroes need instructions sometimes)
Who we're looking for:

experienced in administrative or receptionist roles, confident juggling multiple tasks without breaking a sweat (or the printer) skilled in IT, including Word, Excel, and Management Information Systems (experience with ARBOR is a bonus) excellent written and verbal communication, with attention to detail and strong organisational skills a positive, professional, and flexible team player who can stay calm under pressure and maintain confidentiality - and maybe even smile when the photocopier jams willingness to undertake training and support the welfare and development of all pupils GCSEs (or equivalent) in English and Maths; school environment experience or PA experience is desirable


Become part of our journey, by completing our Support Staff Application Form and returning it to recruitment@southern.education if you would like to apply. See our Admin Officer for further details on the role and our Safeguarding and Child Protection Policy.



Closing date: 14 January 2026

Interview date: 23 January 2026



The Trust is committed to safeguarding and promoting the welfare of children and young people, this role involves directly working with children and significant contact with children, and therefore we expect all staff and volunteers to share the same commitment. Please ensure a full work history is completed in your application form including any gaps of employment. Applicants will be required to complete satisfactory enhanced Disclosure and Barring Service check for this post prior to commencement. This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. The Trust is an equal opportunities employer.



If successfully shortlisted the HR Department will also be conducting an individual online search including social media platforms of your 'name, education and employment', to demonstrate due diligence following 'Keeping Children Safe in Education' guidance. The search will not form part of the actual shortlisting process and any concerns arising from the search will be discussed directly with you.