Job Description

Organisation

Schools

Directorate

Secondary Schools

Service Area

Newsome Academy

Hours

37 hours per week, Term Time plus 5 days (days to be agreed with line manager in the holiday period)

Number of Jobs

1

Location(s)

Huddersfield and surrounding areas

Position type

Temporary

Length of contract

Fixed Term up to 31st August 2026

Grade

Scale 4, SCP 7-11

Salary

26,430-28,142 FTE) - Actual Salary 22,950

Kirklees Council are advertising this role on behalf of Newsome Academy.

Start Date:

January 2026


We are looking for a talented

Admin Officer/Receptionist

that is caring, dynamic and resilient who, working in collaboration with the administration team), will provide high quality front of house services to academy staff and the wider community including families, trust partners and other external agencies.


It is crucial that the successful candidate has a sound understanding of how schools operate and how to achieve success within these parameters. As well as managing the reception, the successful candidate will also be part of the wider administration team.


You will work as part of our administration team. This is an exciting stage for the team as we have made many changes across the school over recent years and have consistently been high performing across the academy. The department consists of a 'family' of wonderful professionals who have an internal reputation of being an 'energetic, close and supportive'. You will have the advantage of being part of the awesome support and caring network that this generates - the word 'family' resonates through our Academy and Department!

Duties and Responsibilities

Constantly uphold and promote our values and vision Undertake admin and reception duties for the academy, answering phone calls promptly and greeting visitors on arrival Respond to enquiries promptly and accurately and ensure that any messages are passed onto the relevant member of the team in a timely manner Categorise emails to the relevant team member when they arrive into the central admin inbox Ensuring all visitors to the academy are recorded and have completed the relevant signing-in process Issuing visitors with the relevant lanyard to ensure that safeguarding procedures are met Providing radio contact for the SLT and pastoral team Comply with GDPR regulations by enforcing a clear desk policy, shredding documents on a daily basis and keeping sensitive data in locked drawers Adhere to office procedures and maintain accurate information to support the production of reports on events and implement and record event evaluations and sign-in sheets Effectively use our MIS system (Bromcom) to input student information and run reports Ensure the reception area is fully prepared on a daily basis; in both the cleanliness and appearance and by displaying the correct marketing materials, signage and resources Maintain safety and security of all individuals involved in events by reporting any safety concerns, adhering to fire safety regulations and implementing correct procedures for recording attendance Maintain a good working relationship with colleagues Good communication, written and listening skills to be used at all times with students, customers and staff Provide general administrative support alongside the wider admin team within the Main Office and Reception area.

Please note that this is illustrative of the general nature and level or responsibility of the work to be undertaken, commensurate with the grade. It is not a comprehensive list of all tasks that the postholder will carry out, which would be determined by the Line Manager or Head teacher.

This job description is not necessarily a comprehensive definition of the post. It will be reviewed annually.

Closing date

15 December 2025, 9:00 AM