Job Description

Starting salary:

27,519 pro rata, per year

Contract type:

Fixed Term for 12 months

Grade:

2

Location:

Fort George, Ardersier, Inverness, IV2 7TD (with hybrid working)

Working Hours:

Monday - Friday, 35 hours per week

Interviews:

To be held in person at Fort George, week commencing 22nd September 2025


This post sits within the Planning & Reporting Team, providing a support service to the Operations Directorate teams. You will provide administration support, which will include facilitating the purchase of goods and services and supporting ongoing recruitment.

Overview of the post and information about the team

You will work as part of the Operations Directorate of Historic Environment Scotland. You will be part of the administrative support teams based at Fort George. This team support a variety of staff based at Monuments and Depots across the North Region, including a number of high-profile monuments in the care of Scottish Ministers, including Fort George, Urquhart Castle and Skara Brae.


The administrative support team is composed of one Office Manager and three Administrative Officers, inclusive of this post.

Benefits of joining us at Historic Environment Scotland

Enrolment onto a Civil Service Pension scheme - 28% employer contribution 25 days annual leave, pro-rata (increasing to 30 days after 3 years) + 11.5 public holidays Reimbursement for relevant professional subscriptions Support for further education and personal development Study leave for work related courses Flexible working hours (where appropriate) Free entry to all of our properties (with up to three guests) Free entry to English Heritage, Manx and Cadw properties

Key Responsibilities of this role

Responsibility for the processing and collation of various financial orders/goods received notes using Oracle Fusion Monitoring reports and providing support on a range of miscellaneous contract and finance related matters Organising and attending meetings and taking minutes on a regular basis Undertaking general administrative duties including collation of data, organising accommodation and transport Answering general queries from both within and outwith Historic Environment Scotland Acting as a delegated recruiter by supporting hiring managers, managing the Fusion Recruitment process and collating paperwork for pre-employment checks Undertaking Document Centre responsibilities Assisting the Office Manager with specific tasks and ad-hoc projects

Key requirements of the role:

In order for you to be successful in this post, we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1,200 words), using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life, home life, education or volunteer experience.

Essential:

A working knowledge of Microsoft Office software package, particularly Outlook, Word and Excel. Knowledge of Finance software similar to the Oracle (Fusion) system used by Historic Environment Scotland. Experience of working in an admin role - particularly experience of purchase ledgers and recruitment. Experience of organising meetings and minute taking.




We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds, regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability, or neurodiversity. In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers.


We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format, please reach out to us via email at recruit@hes.scot or call our Head Office at 0131 668 8600 and speak to a member of our People Team.


Please note that, at this time, we are unfortunately unable to provide sponsorship as part of the recruitment process, therefore you must have current right to work in the UK to be considered for a post.

Due to site maintenance, please note that we are currently experiencing problems with issuing notification emails through our recruitment platform. If you have not received notification that your application has been received, please email recruit@hes.scot. We apologise for any inconvenience caused by this.