Job Description

ADMINISTRATIVE OFFICER / RECEPTIONIST

(37 hours per week - term time only plus 5 additional days)

B&NES Grade 3 21,980 per annum minimum starting salary)

Required as soon as possible, an energetic, resilient person who enjoys a variety of tasks and challenges to join our busy main office. Working hours are 8am - 4pm Monday to Friday (3.30pm on Fridays). This is a term time only post with an additional 5 days, to be worked in the academy holidays or on INSET days. The office staff work on a rota to provide office cover for INSET days.

Confidentiality and a good working knowledge of Microsoft Office are essential for this role.

All applications to be completed at: https://www.eteach.com/job/administration-officer-receptionist-1518858 by the closing date of 5 December 2025 at 9am.

Having achieved excellent results in summer 2025, Buckler's Mead Academy is going from strength to strength. Our most recent Ofsted, in May 2024, judged us as a strong 'Good' in all areas.

This is a challenging and fulfilling role that would equally suit someone starting out on their career, or someone with years of valuable experience. Duties are varied and include assisting visitors at reception, answering the telephone, dealing with enquiries from parents, staff, students and members of the public, word processing and general admin duties, incoming and outgoing mail. There may be some degree of finance work. Knowledge of SIMs would be an advantage but training will be provided. A friendly, helpful personality and the ability to work under pressure to meet conflicting deadlines are essential as well as the ability to work well as part of a team.

Main Duties and Responsibilities include:

Reception duties - greeting visitors, assisting parents and students and answering queries, questions or concerns

Answering the telephone and dealing with enquiries from parents, students, staff and members of the public

Secretarial and administrative support to staff across the academy

Word Processing letters and documents

Communications to parents via text or email

Enabling visitors access to the site, using the doorbell system to lock/unlock gates

Shared administration of appointments and organisation for Parents' Evenings

Assisting with student timetables/classes for all departments

General admin tasks

Filing of student records

Administration of Fire Drills

Incoming and outgoing mail

Booking meetings for outside agencies, e.g. Social Workers

Liaising with various outside bodies, providing information assistance and advice (e.g. to police, local organisations, students, Directors, members of the public).

Administrate new admissions process.

Support to the school's Finance Team as and when required

(Please see accompanying for further details of the duties and responsibilities of this post).

In return we can offer you the opportunity to work with motivated students, the full support of a dedicated and committed team of staff, a supportive induction programme and ongoing professional development, plus the opportunity to work in a developing academy in a beautiful area of the South West. We seek to significantly invest in developing all of our staff. Having joined the Midsomer Norton Schools' Partnership in September 2021, we are part of a Trust which is often considered the 'market leader' in the South West for school improvement. The successful candidate will benefit from Trust wide opportunities, such as early careers induction, CPD and working with colleagues across Trust schools.

Staff benefits include free on-site parking, membership of the Local Government Pension Scheme and access for all staff to the Employee Assistance Programme "Health Assured", which is a telephone based advice, information and counselling service. A selection of meals, snacks and drinks is available for staff to purchase at lunch and break times.

Buckler's Mead Academy is a highly inclusive academy, serving the east of Yeovil, Somerset.Our vision as an academy is "an inspiring education for all". We believe that all members of our community should be given the opportunity to be happy, to achieve, participate and become successful. Our job as professionals is to ensure this happens. All our staff sign up to these aspirations and play a full role in contributing to this vision through inclusive teaching. We seek to recruit dedicated and talented staff, highly committed to making a difference.

The academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All appointments are subject to references and a full Disclosure and Barring Service check. Please note that we may carry out online searches on shortlisted candidates as part of our Safer Recruitment and Due Diligence checks.

Buckler's Mead Academy is an equal opportunities employer. The campus is a no smoking site.

If you think this could be the role for you, we would love to hear from you. Applications should be sent for the attention of Mr Mark Lawrence, Headteacher and should include details of your current experience and suitability for the role.

Thank you for your interest in this post. We look forward to receiving your application.

CLOSING DATE: FRIDAY 5 DECEMBER 2025 (9.00 am)

(We review all applications on receipt and reserve the right to close this vacancy earlier if we receive sufficient applications)

Job Types: Full-time, Permanent

Pay: 21,980.00 per year

Benefits:

Canteen Company pension Free parking Health & wellbeing programme On-site parking Sick pay
Work Location: In person

Application deadline: 05/12/2025
Reference ID: ADMINNov25
Expected start date: 05/01/2026