Job Description

Job Title: Admin Team Co-ordinator

Location: Quinn Close/ Wheler Road, Coventry, CV3 4LH

Hours: 37,5 hours per week, Mon - Fri, 8:30 - 16:30

Pay and duration: 12.86 per hour, we expect this placement to last up to 3 months

We are looking for a highly organised and proactive Admin Team Co-ordinator to lead and support our busy administrative function. This is an excellent opportunity for someone confident working independently, managing a varied workload, and supporting a team to deliver an effective, efficient and customer-focused service.

What you'll be responsible for:

Coordinate and manage the day-to-day administrative service, ensuring smooth workflows and high service standards. Act as first point of contact for administrative queries, providing professional and timely responses. Supervise Band 3 Administration staff, including allocating work, managing attendance, supporting performance, and delivering inductions and appraisals. Work closely with the Estates Support Officer and Business Support Manager, providing support and deputising as required. Maintain effective record-keeping systems and ensure confidentiality and accuracy across all Trust IT systems. Review and improve administrative systems and processes, identifying opportunities for efficiency and service improvement. Communicate clearly and sensitively with staff, service users and stakeholders, including managing challenging situations. Plan and prioritise your own workload and that of the team to meet deadlines. Manage stock levels, maintain equipment, and ensure correct use of resources. Provide flexible administrative cover and support wider team initiatives, meetings, and projects.

You'll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You'll have the following skills/experience:

Strong organisational, planning and problem-solving skills. Ability to work independently, using initiative and sound judgement. Excellent interpersonal and communication skills, with confidence handling complex or sensitive information. Experience supervising administrative staff and coordinating workloads. Competent in using IT systems, data entry, electronic records and office software. Ability to adapt, prioritise and remain calm in a busy environment.
This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates- work this week, get paid next week

Essential support when you need it- 24/7 365 days

- call us anytime

Multi locational

- work across neighbouring Trusts

Manage your shifts and timesheets on the go

- access your "My Bank" shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle

- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities

- Keep up with the essentials and more

Build holiday allowance for every shift you work

- your work life balance is important to us

Stakeholder pension scheme available

- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Job Types: Full-time, Temporary
Contract length: 3 months

Pay: 12.86 per hour

Expected hours: 37.5 per week

Benefits:

Company pension Employee discount
Ability to commute/relocate:

Coventry, CV3 4LH: reliably commute or plan to relocate before starting work (required)
Experience:

senior administrative: 5 years (preferred)
Work Location: In person