Job Description

JOB TITLE:

Admin/Attendance Monitoring Officer

REPORTING TO:

Managing Director

ACCESSIBLE TO:

Principal

SALARY:

28-30K salary based on qualification and relevant experience. 3 months probationary period. Performance review after one year of employment.

JOB DESCRIPTION

PURPOSE:

The Admin and Attendance Monitoring Officer is responsible for providing administrative support to the Admin/Student Monitoring Team. He/she maintains a current knowledge of appropriate College policies, processes and procedures in an effort to ensure efficiency and integrity of the College.

Main responsibilities:

Provision of general administrative duties for colleagues and students

Ensure daily student class attendance registers are accurately completed and follow up with staff on any incomplete or missing data.

Maintain up-to-date records of student attendance, including reasons for absences and any interventions undertaken.

Prepare and distribute attendance reports for school leadership, highlighting trends and areas of concern.

Monitor and analyse attendance data to identify patterns, trends, and potential issues affecting student attendance.

Track attendance for vulnerable groups and liaise with relevant staff to address concerns.

Produce statistics and reports regarding student attendance and share findings with senior staff and pastoral teams.

Communicate effectively with students regarding attendance issues, offering support and guidance to improve attendance.

Coordinate meetings with students to develop personalized attendance improvement plans.

Collaborate with the designated teams to share concerns and promote the best interests of students

Registering new students into the ICTM system

Updating student records into the ICTM system

Preparing enrolment and other relevant letters (e.g. council tax, deferral etc.)

Phone calls for low attendance on daily basis

Checking that student files are complete and contacting students with incomplete files

Replying any queries regarding students from any relevant organisations

Sending text messages

Filing documents/letters

Additional responsibilities:

Covering Reception as and when required

Providing administrative assistance at open days and during student induction

Assist all other members of the College Admin team with overflow work when required

Any other duties as determined by the College management.

Essential Attributes

First Degree Educated to Degree level or equivalent

Reliable and punctual

Familiar with working confidentially

Able to carry out tasks in an environment that often deals with sensitive and sometimes distressing information

Strong IT skills, especially advance knowledge of MS Excel

Good data analytical skills

Excellent written and spoken English

Excellent organisational skills be able to prioritise between tasks to agreed objectives

Experience of working in the Education sector (Preferably in Higher Education)

BENEFITS

:

The College will offer a competitive salary within the range 28K- 30K depending on qualifications and experience (pro-rata for a part-time post holder). In addition, there will be 33 days holiday per annum for a full-time candidate, including 8 statutory Bank Holidays. For a full-time member of staff there is a 3-5% pension contribution.

At ICON College we seek to positively encourage applications from suitably qualified candidates regardless of sex, race, disability, age, sexual orientation, gender, religion or belief, marital status, or pregnancy and maternity status

Job Types: Full-time, Permanent

Pay: 28,000.00-30,000.00 per year

Additional pay:

Yearly bonus
Benefits:

Canteen Company events Company pension Discounted or free food Sick pay
Schedule:

Monday to Friday Overtime Weekend availability
Ability to commute/relocate:

London, E1 1EG: reliably commute or plan to relocate before starting work (required)
Education:

A-Level or equivalent (preferred)
Experience:

Administrative : 3 years (required)
Language:

English (required)
Work Location: In person

Application deadline: 20/07/2025
Reference ID: ADMIN002/25
Expected start date: 01/08/2025