Job Description

Job Title:

Administration Assistant

Employment Type:

Full time

Reports to:

Office Manager

About Us:

We are a growing property leasing business committed to providing exceptional service to landlords, tenants, and contractors. As part of our continued growth, we are seeking a proactive and hard working individual to join our team as Administration Assistant.

Key Responsibilities:

Download all rental receipts from the bank and allocate them to the correct dates. Reconcile rental statements and ensure all data is accurate and up to date. Process landlord payments using Bankline and advise Property Managers of funds received. Generate and send tax statements to landlords. Receipt contractor invoices into SME system and close off associated work orders. Process contractor payments in a timely manner. Reconcile monthly contractor statements and ensure all invoices are received and accounted for. Address and resolve queries from contractors. Raise invoices to landlords for contractor services when upfront payment is required (e.g., vacant properties or high-value works). Follow up on outstanding payments from landlords. Receipt the payments into landlord floats. Deposit returns, adding in invoices / deductions to SME, emailing deposit return statements to tenants along with contractor's invoices, input of the detail to SDS (Safe Deposit Scotland). Allocating the deposit return from SDS to SME ensure that funds are going to correct places as in either contractor getting paid or funds going back to landlord Answer incoming phone calls and direct queries appropriately. Provide general administrative support to the property management team.
Job Type: Full-time

Benefits:

Company pension
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Reference ID: AdministrationAsstJune2025
Expected start date: 28/07/2025