Job Description

Responsibilities:

• To provide support to the Head of Administration on new and ongoing company projects, compile and review budgets, research suppliers/contractors, liaise with vendors and track projects, monitoring and reporting on progress
• To assist in the administration and organisation of the Company Car Fleet, both in the UK and across Europe.
• Coordinating with drivers within the fleet to ensure accurate mileage records are kept, as well as requesting and keeping track of accident and damage reports.
• Administer contracts for mobile communications across all territories.
• Support employees in the booking, coordination and management of Business Travel where required.
• Coordinate the management of the company\xe2\x80\x99s generic mailbox, allocating leads and following up on queries.
• To support the Administration team reporting and cost tracking functions across all areas of spend, highlighting anomalies or missed invoices.
• To administer all Health and Safety initiatives across all European regional offices, including the upkeep of detailed records and keeping track of tasks for completion.
• To assist in the coordination and introduction of a new employee to the business, working closely with other members of the team and the HR team.
• Provide 1st line basic IT support to employees across Europe (all training provided).
• To provide \xe2\x80\x9cReception\xe2\x80\x9d cover during periods of absence, such as lunch cover and annual leave
• To display an alignment with company values including passion, integrity, honesty and respect
• Performing miscellaneous job-related duties as assigned by the Business Process Manager / Head of Administration

Requirements:
- Proven experience as an administrative assistant or relevant role
- Proficient in Microsoft Office tools (Word, Excel, Powerpoint)
- Excellent phone etiquette and strong communication skills
- Strong organizational skills with the ability to multi-task
- Attention to detail and problem-solving skills
- Ability to prioritize tasks and meet deadlines
- Knowledge of office management systems and procedures
- Data entry skills with a high level of accuracy
- Ability to operate standard office equipment (e.g. computer, printer, scanner)
- Familiarity with basic accounting principles is a plus Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Job Type: Full-time Salary: \xc2\xa325,000.00-\xc2\xa335,000.00 per year Benefits:

• Life insurance
• Referral programme

Schedule:

• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Chertsey: reliably commute or plan to relocate before starting work (required)

Education:

• Diploma of Higher Education (preferred)

Experience:

• Customer service: 2 years (preferred)
• Administrative experience: 2 years (preferred)

Language:

• English (preferred)
• Korean (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person