Job Description

Remake Scotland - Supporting Sustainable Living

Title:

Administration Assistant

Reporting to:

General Manager

Rate of pay:

22,932 per annum/12.60 per hour (pro-rata based on a 35 hour full-time work week)

Hours:

7 hours per week (working day(s) to be agreed)

Based:

Remake Scotland, Unit 2, Muthill Road, Crieff with flexibility for some remote working.

Contract Type:

Permanent Contract

Holiday entitlement:

52 hours per year (including public/bank holiday entitlement)

Staff benefits:

Cost of living increases and Real Living Wage increases offered annually. 20% discount in the Reuse Hub, 10% discount in Food for Good shop, free textile class entry for non-booked spaces, enhanced sick pay provision.

Role Overview:

We are looking for a reliable and proactive Administration Assistant to support the day-to-day running of Remake's internal operations and office operations. Working closely with the General Manager and the wider team, you will assist with administration process es across the organisation including scheduling, procurement, document handling, internal communications and customer enquiries.

This is an ideal role for someone who is highly organised, good with communication, and enjoys making a difference behind the scenes in a small, friendly, purpose-led team.

About Remake Scotland

Remake is a registered charity and company limited by guarantee, founded in 2011. Our mission is to promote a circular economy and inspire environmentally sustainable living within our community. We believe sustainable living should be accessible to everyone and embedded in everyday habits and choices.

We work towards this mission through:

Our Reuse Hub

: A vibrant second-hand retail space full of tools, furniture, craft supplies, and more.

Tool Library

: Supporting our community to borrow rather than buy.

Food for Good

: A community food project on Crieff High Street.

Community Engagement

: Including a monthly Repair Hub, Climate Cafe, Local Maker Talks, and outreach activities responding to the climate emergency.
We work with around 60 volunteers annually from all walks of life and value intergenerational skills sharing in a supportive, inclusive environment. At Remake, we are collaborative, people-centred, and proactive. We value kindness, creativity, and the drive to build a more sustainable world.

DUTIES AND KEY RESPONSIBILITIES

General Administration

Maintain accurate, organised and regularly updated digital and physical filing systems. Manage office supplies and procurement to ensure the team has access to essential resources. Support internal communications by updating calendars, meeting notes, and reminders. Monitor and respond to general customer enquiries in a timely manner to maximise customer satisfaction. Schedule meetings and prepare documentation (agendas, minutes, etc.) where required. Process and file incoming/outgoing correspondence, emails, and calls efficiently Maintain petty cash records

HR and Volunteer Support

Maintain staff and volunteer records in line with data protection policies Support with recruitment & induction processes

Operational and Organisational Support

Support with the maintenance of health and safety recordkeeping and compliance (e.g., risk assessments, accident logs, fire checks) Assist with reporting and governance requirements Update contact databases, policies, and procedural documents as needed.

Additional Responsibilities

You will also contribute to the wider work of the team by:

Providing helpful and accurate information to customers and visitors, both online and in person, maintaining high standards of service. Maintaining strong relationships with local partners. Adhering to Health & Safety procedures and maintaining a safe work environment. Working occasional evenings or weekends to support events and community engagement. Taking on other reasonable duties as needed to support Remake's aims.

PERSON SPECIFICATION

Essential Skills & Experience

A commitment to Remake's values and mission Strong organisational and administrative skills Proficiency in Office 365 (including Excel, Sharepoint, Teams & Outlook) Ability to manage a varied workload Strong attention to detail Excellent team working skills

Desirable Skills & Experience

Knowledge of the third sector Experience of improving system efficiency

How to Apply

Please submit your

CV and Cover Letter

by

midnight on Tuesday 30th September

to:

amulree@remakescotland.co.uk

Optional: You may also complete our

Equality & Diversity Monitoring Form

included in the application pack.

Interview date:

Week beginning 6th October 2025

Contact for informal enquiries:

amulree@remakescotland.co.uk or call 01764 655733

Our Commitment to Inclusion

Remake Scotland is committed to creating an inclusive, respectful, and empowering environment for all. We welcome applications from candidates of all backgrounds, including those who are underrepresented in the environmental and third sectors.
If you require any adjustments during the recruitment process, please contact us to discuss how we can best support you.

Job Types: Part-time, Permanent

Pay: 12.60 per hour

Expected hours: 7 per week

Benefits:

Company pension Employee discount On-site parking Sick pay Store discount Work from home
Ability to commute/relocate:

Crieff PH7 4HQ: reliably commute or plan to relocate before starting work (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Crieff PH7 4HQ