Job Description

About Valley Provincial:

Valley Provincial is a contracting business in landscaping & horticulture with four main strands:

Landscape Construction - roof gardens, terraces and podiums for property developers Playcubed Playgrounds - play and recreational installations for schools and local authorities Grounds Maintenance - landscape management of commercial estates for property owners and managing agents Plants & Flowers - supply, rental and maintenance of office planting and floristry for businesses in and around London
Our team is passionate about enhancing environments in which people live, work and play. With decades of experience, clients tell us that what they value most is our tireless commitment to getting things right.

Valley Provincial are looking for a strong

Administrative Assistant

to join the team. You will need the ability to prioritise a busy work schedule and meet set deadlines. Effective communication skills are essential to deal with incoming telephone calls, a wide range of internal and external customers and the varied queries that arise.

You will be involved in a wide range of administrative tasks which require excellent organisational abilities. The role involves regular use of Word, Excel, Outlook, and databases, so IT skills are essential.

Key Roles & Responsibilities:

Work closely with the Operations Director and GM Contracts Manager to provide daily admin assistance, diary management and general admin support Maintain close contact with regular clients and manage client contact diary Day to day overseeing of work pipeline schedules and assistance with schedule changes Taking calls from key clients and logging urgent enquiries Managing the site reporting system and client reporting systems (Elogbooks) Booking in site visits with clients Obtaining material costs and ordering Monitoring training requirements and management of portal training for operational team Point of contact for operational team for uniform and PPE requirements Administration of GM fleet maintenance
This is not necessarily an exhaustive list of duties but is intended to reflect a range of duties the post-holder is expected to perform. The job description will be reviewed regularly and may be changed in light of experience and in consultation with the post-holder.

Person Specification

Essential:

Effective communication and administration skills Excellent levels of accuracy and attention to detail Ability to prioritise and work to deadlines Willingness to continually learn and adopt new skills and methods Practical and hands on with a positive, proactive, helpful 'can do' attitude Resourceful and good at problem solving Good IT knowledge, including MS Office and database software
Desirable:

Experience of working with RAMS Experience of working within a landscaping and horticultural business

Please note this is a permanent full time post, Monday through to Friday, from 8am to 5pm at our office in Dartford. It is essential that candidates must be able to reliably commute to our office.

We are an equal opportunities employer. We welcome applications from all suitably qualified persons from all backgrounds.

If our role is of interest to you and you feel you have the experience and skills necessary, please submit your application, CV and covering letter as soon as possible.

Regrettably, we are unable to provide feedback to those candidates who are not shortlisted. Please note that salary is dependant on experience.

Job Types: Full-time, Permanent

Pay: Up to 29,000.00 per year

Benefits:

Company pension Discounted or free food On-site parking
Ability to commute/relocate:

Dartford, DA2 7SE: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have at least one year's administration experience?
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 21/07/2025
Reference ID: GM Admin Jul25