Job Description

Administration Assistant

Location

: Hamilton, Scotland

Hours

: 35 hours per week

Salary

: 23,000 + benefits


Obair Associates has an excellent opportunity for an Admin Assistant to join our team. Part of Proclaim Group, we are a national, award-winning provider of rehabilitation solutions for individuals who have been injured and/or are absent from work.


This is an office-based role, requiring the successful candidate to work from our office in Hamilton, Glasgow. Candidates must therefore be willing and able to commute to Hamilton.


Summary of Essential Requirements:


Right to work in the UK Current resident within the UK Willingness and ability to commute to Hamilton, Glasgow

About Us:

Founded in 2000, Proclaim Group is a market-leading provider of rehabilitation services. We are recognised for our industry expertise and for our compassionate approach that places the wellbeing of our staff, service users and customers at the heart of everything we do.


Our company values are to Excel, Inspire and Achieve with Integrity. We are proud to live by these values and use them to direct our decision-making, service delivery and interpersonal interactions.


We focus on quality and invest in our people; empowering them to excel in their roles and deliver an exceptional service. We are passionate about training and development and enhance the skills of our staff through our dedicated Training Academy and external training opportunities.


Proclaim Group prides itself on being a great place to work. In our July 2024 staff survey we achieved an average score of 86% across all domains, including: internal communication; understanding of strategy and direction; involvement in company growth and success; fostering a sharing culture; inspiring and supporting staff to do their best work; career progression opportunities and wellbeing support.


We also believe that as a business, we have a social responsibility to give back to the world just as it gives to us. We do this through various environmental, social and governance (ESG) initiatives.

:

This exciting role will give you the opportunity to improve the lives of our service users, helping them to recover from life changes injuries and health conditions by providing administrative and operational support to the business.


The role includes:


Making and answering telephone calls to customers and service users. Preparing and issuing appointment confirmation letters/emails and recording appointment details on the relevant systems. Compiling referral document packs using the relevant systems ensuring these are issued to the appropriate practitioner. Saving relevant documentation on our in-house systems and maintaining accurate service user records. Supporting the Scheduler to issue reports to customers in a timely manner and to follow-up and save consent forms on files. Supporting the arrangement of appointments with service users. Managing a shared inbox to complete tasks.

Person Specification:

This position would ideally suit an individual who has some administrative experience; however, this is not essential as full training will be provided to the successful candidate.


To excel in this role, you should demonstrate:


Excellent administrative skills with accuracy and attention to detail Excellent organisational and time management skills Ability to meet and manage deadlines and adhere to service levels Excellent communication and interpersonal skills with a kind and empathetic approach A solution-focussed approach and can-do attitude Self-discipline Adaptability and the ability to work well under pressure The ability to work independently and as part of a team Willingness to support team members in other departments Confidence with utilising IT software packages Alignment with our company values

A copy of the full Role Profile will be provided during the application process.


We are happy to consider any reasonable adjustments that candidates may need during the recruitment process and you will be asked whether you require any during the application process.

The Benefits:

Our comprehensive range of benefits includes:

Compensation:

Our compensation package includes a competitive salary that recognises your skills and experience, pension scheme with employer contribution, and company profit share.

Incentives:

We offer re-referral and recruitment incentive schemes, demonstrating our appreciation for your exceptional work and loyalty.

Work-Life Balance:

With 32 days of annual leave inclusive of bank holidays and flexible working opportunities, you'll be able to balance your professional and personal commitments. In addition to your annual leave allowance, you will be entitled to an extra Wellbeing Day a day off work that you can use to celebrate your birthday or do something to support your wellbeing.

Flexible Working:

We offer flexible working opportunities, allowing you to shape a schedule that aligns with both your role's demands and your personal circumstances. Types of flexible working opportunities available will vary depending on the role but might include altered or compressed working hours and/or working from home.

Wellbeing:

In addition to the Wellbeing Day mentioned above, employees can access a variety of other wellbeing benefits to support their physical and mental health. These include a private online GP service and an Employee Assistance Programme (EAP) with free confidential counselling and legal and self-help information. We have dedicated Mental Health First Aiders, Menopause Champions and a Health & Wellbeing Forum which runs regular wellbeing-focussed events throughout the year. We also have a voucher scheme enabling staff to access discounts from hundreds of high street stores, health clubs, cinemas, restaurants and more.

Social Events & Team Building:

Forge strong relationships with colleagues through an array of virtual and in-person social events such as biannual hub days, ad hoc team-building events. Our much-anticipated annual company conference features our PrOscars Award Ceremony, celebrating our colleagues' exceptional contributions, followed by a fun evening of entertainment.

Continuous Growth:

Embark on a journey of continuous improvement with our comprehensive training and development opportunities. Experience a thorough company induction with in-depth role-specific training, as well as access to our Training Academy's industry-leading courses, external training and CPD opportunities, and regular team development days.

Expert Guidance:

Receive exceptional support from experienced peers and team leaders through proactive mentoring and supervision, ensuring you excel and flourish in your role. *

Give Back:

Emphasising our culture of giving back, we sponsor local sports teams, encourage and support team members to participate in charitable events, and arrange company-specific Give Back Days and initiatives.