Job Description

Buro Happold is recruiting an Administration Assistant to provide administration support to the Group Coordinators (GCs), Engineering teams and local office as directed by the Lead Group Coordinator.

This person can be based in London on a hybrid working model.



Are you ready to make an impact in a globally renowned engineering consultancy? Buro Happold is seeking an Administrative Assistant to join our Business Services team, supporting our Group Coordinators, Engineering teams, and local office operations.

About The Role

Based from our London office, the role will see the Admin Assistant develop to provide seamless and accountable support to the company's Group Coordinators and Engineering teams, planning, prioritising and managing multiple tasks with multiple deadlines, whilst maintaining attention to detail. This junior role is perfect for someone with a foundation in administration, looking to build on their existing experience while offering opportunities to learn and grow.

Key Responsibilities

You'll play a key role in supporting the day-to-day operations of our engineering teams and office, including:

General administration i.e., photocopying, scanning documents, arranging printing and binding. Liaising and working with central business services teams when required, including liaising with IT to manage and maintain email distribution lists. Arranging business travel (flights, car hire, taxi's, train tickets, accommodation) including Visa arrangements and passport applications. Monitoring mailboxes, highlighting or picking up urgent requests as necessary. Typing or modification of correspondence and documents prepared by engineering staff. Assisting with housekeeping of non-project related filing systems. Liaise with LGCs/GCs to assist with team meeting arrangements (booking meeting rooms, ordering of refreshments, preparing meeting agendas, provide minute taking and produce minutes.) Set up of meeting rooms and support any LogiTech/Teams operational issues. Creating and maintaining office databases in excel such as global headcount lists, office staff lists. Assist in producing or formatting PowerPoint presentations. Ordering business cards. Welcome Coordinator i.e., identifying all upcoming new starters and planning and implementing their first day arrangements, such as equipment, desk bookings, inductions, office tour. Assisting where possible with overflow of work such as updating team InDesign organograms, and Word, PowerPoint or InDesign report formatting. Additional tasks as necessary.

What We Are Looking For:

Demonstrable computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams. Experience of setting up and maintaining administrative procedures. Experience of maintaining quality management systems. Ability to address challenging situations and problem solve. Knowledge of InDesign would be desirable - training will be provided. Knowledge of Photoshop and Illustrator would be desirable - training can be provided. Solid foundation of office experience. Working to multiple deadlines. Experience of supporting large teams and working across offices. Experience of supporting a team of people as well as working on a one-to-one basis.

Why Join Buro Happold?

At Buro Happold, we believe in creating a better, more sustainable world. You'll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.

What we Offer You:

Bring your knowledge and expertise to one of the world's most respected consultancies.

Hybrid working arrangements. Attractive salary and benefits package including, private medical insurance, life assurance and income protection. Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements. Generous company pension scheme. Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts. Enhanced parenthood leave policies. 3pm finish on the last Friday of the month. A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you. Entitlement to two memberships to professional bodies or subscriptions A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities. A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring. An international culture that wherever your career takes you at Buro Happold, you won't be far from the exceptional.

Apply now and be where exceptional is everywhere.

A place for everyone

Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.


Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other's differences is key, we want employees to feel they don't have to mask elements of their identity to thrive.


We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.


Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.