Job Description

Overview:

Are you a proactive and detail-driven administrator with a passion for precision and a flair for aviation? We're looking for an

Administration Executive

to join our dynamic and growing team.

In this vital support role, you'll be at the heart of our operations, ensuring our aviation services run smoothly behind the scenes. From managing critical documentation to coordinating with suppliers and keeping systems up to date, you'll play a key role in delivering the high standards our clients expect.

If you're organised, adaptable, and eager to contribute to a fast-paced aviation business, this is your chance to join a company where every detail counts and your input truly makes a difference.

Key Responsibilities

:

Perform accurate and timely data entry into internal systems & spreadsheets, ensuring all part movements, order updates, and supporting documentation are correctly logged Complete and maintain order checklists, ensuring all administrative tasks are actioned in line with business processes Update and manage spreadsheets used for tracking orders, inventory, part status, and schedules Log quotes in line with business processes Raise orders in line with business processes Monitor shared inboxes and respond or escalate emails related to parts, services, and orders in a timely and professional manner Support internal teams by keeping key databases current and accurate, enabling smooth workflow and effective decision-making Cross-check supplier documentation (quotes, invoices, delivery notes) for accuracy and ensure all data is correctly reflected in internal systems Assist with the preparation of status reports, tracking turnaround times, open tasks, and outstanding actions Flag any data inconsistencies or delays promptly and support their resolution through accurate recordkeeping and communication Maintain orderly digital filing systems for audit, compliance, and operational review purposes Contribute to administrative process improvements, identifying ways to streamline or automate repetitive tasks

Person Specification:

Previous experience in a busy administrative role Highly organised with the ability to manage multiple tasks and shifting priorities Calm and focused under pressure, with strong attention to detail and accuracy Confident communicator--written and verbal--across all levels of a business Strong time management and prioritisation skills Positive team player with a flexible and proactive approach Able to use initiative and think critically to resolve issues Comfortable working independently and taking ownership of assigned tasks Proficient in Microsoft Office (Excel, Outlook, Word) Familiarity with database systems and accurate data entry processes Holds a full UK driving licence and access to own transport (due to office location) Willing to contribute ideas to improve processes and support business efficiencies

Criteria of Assessment

: Six month review

Location

: HQ, Unit F5 Rock Business Park, Washington, West Sussex, RH20 3GR

Please note that we reserve the right to close the vacancy prior to the application deadline/closing date once a sufficient number of applications have been received.

Strictly no recruitment agencies - thank you.

Job Types: Full-time, Permanent

Job Type: Permanent

Pay: 24,000.00-28,000.00 per year

Benefits:

On-site parking
Schedule:

8 hour shift
Ability to commute/relocate:

Pulborough RH20 3GR: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 1 year (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person