Job Description

We're recruiting for an Administration Manager to work within HMP Haverigg. The post holder will manage the Admin team, be responsible for reporting requirements. The post holder will need to be conscientious, meticulous, and at all times act in a confidential manner. The post holder will need to be highly motivated, be able to work unsupervised, be able to use own initiative, prioritise own workload, be able to deal with a number of complex issues at one time and work under pressure.



To ensure the smooth running of the Admin office and systems. To lead and manage junior administrative staff to ensure effective running of the service. This work includes: o To co-ordinate the administrative function in delivering an efficient and effective service that supports the managers o E-mail management: scanning and monitoring of e-mails on a daily basis. Flagging up urgent e-mails and to take the initiative to respond or forward e-mails to relevant staff to action. Regular filing of read/completed e-mails and maintenance of an electronic filing system to incorporate this. o Demonstrate skills in the use of SystmOne in terms of clinical record-keeping and activity & data extraction o Produce agendas, collate and distribute papers for meetings as directed. Take and transcribe formal minutes at some meetings and distribute in a timely manner. o An understanding of IT packages including Word, Excel, and Power Point is required for complexity of work or a willingness to undertake this training. o Ensure that all relevant papers are available for meetings and proactively chase accordingly. o Act as first point of contact for the Admin and other healthcare professionals. Deal with all enquiries in a proactive manner, judgement skills required and solution proposing for complex enquiries. providing performance data reports for Spectrum



BE THE DIFFERENCE IN HEALTHCARE



Join our team



We're looking for passionate individuals to join our diverse and innovative team.



Whether you are starting out in your healthcare journey or are an experienced healthcare professional looking for a new challenge we've got a role for you!



Access to NHS Pension



Annual leave on your Birthday



Refer a friend scheme



Training and Development opportunities



Flexible Working



Access to Employee Assistance and Health and Wellbeing programmes



Up to 33 days annual leave



Spectrum Community Health CIC provides a range of award-winning healthcare services on behalf of the NHS, Local Authority Public Health services, and other partners across substance misuse, sexual health, and health and justice settings. As a not-for-profit social enterprise and Community Interest Company our focus is centred on people - our patients, service users, staff and partners.



We are building on our ambition to deliver the best in health and wellbeing on a values-driven ethos and to maintain the highest standards of patient care and service. We are an expanding organisation, but we aim to grow without compromising on quality and social value.



Our Mission



Holistic interventions delivered with compassion for the stigmatised and marginalised in our communities



Our Vision



Quality healthcare that makes a difference to people's lives, regardless of circumstances.



For an informal discussion regarding this role, please contact HMP Haverigg Head of Healthcare



sarah.mccartney@spectrum-cic.nhs.uk