Job Description

St Swithun's Catholic Primary School and Preschool is an oversubscribed 'Good' inclusive school with a friendly, welcoming environment where every child is valued.

Are you an experienced, professional and effective administrator looking for a new challenge in a welcoming and inclusive environment? The Governing Board is seeking a dedicated and effective Administration Manager to join our team.

Closing Date: 9 am, 4th July 2025

Interview Date: 9th July 2025

Required Start Date: 1st September 2025

Contract: Permanent, 39 weeks term time only

Hours: 28 hours per week to be worked from 8.30 - 2 pm, Monday - Friday and one morning start of 8 am. This is a part time, permanent role, with the possibility of becoming 37 hours per week in due course as the school's needs evolve. Please note all annual leave must be taken during school holidays.

Salary Details: Band 7 FTE 31,067 - 35,235 pro-rata 20,390 - 23,126

As an Ofsted 'Good', inclusive, and Catholic school, we are proud to serve our diverse community of 357 pupils. We are looking for someone who will be central to our busy business team, ensuring the smooth running of administrative functions and supporting our mission to provide the very best for our children. This is a part time, permanent role, with the possibility of becoming full time in due course as the school's needs evolve.

School administration experience is highly desirable with experience in Arbor, Tucasi and Oracle Fusion, however, candidates with the right experience, skills and qualities for the role are very welcome. We require all applicants to have English language proficiency at a minimum of IELTS band 6.0 with no component score below 5.5, as well as English and Maths GCSE Grade 5 or above. If you are organised, proactive, and committed to supporting the vision and values of our primary school, we would love to hear from you.

What we offer:

A supportive and inclusive working environment

The opportunity to work in a Catholic school with a strong sense of community and values

A friendly and committed team of staff and governors

Professional development and training opportunities

Competitive salary and pension scheme

The chance to make a real difference to the lives of our pupils and their families

Key responsibilities:

Leading on including admissions, attendance and pupil data

Ensuring compliance with safeguarding and GDPR requirements

Coordinating internal and external school communications, including newsletters, website updates, and social media

Acting as a key point of contact for parents and visitors

Welfare and first aid

Application Procedure

Visits to the school are strongly encouraged. Please telephone the school office on 023 9282 9339 to arrange a visit or email correspondence@sscps.co.uk. Please apply using the application form and submit by email, or post to School Business Manager, St Swithun's Catholic Primary School, Taswell Road, Southsea PO5 2RG. You will need to demonstrate that you have a Right to Work in the UK. No post will be offered without it.

Safer Recruitment

Portsmouth City Council & St Swithun's Catholic Primary School are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. DBS Disclosure at Enhanced level, and any other background checks, including overseas checks will be required prior to any offer of employment. This advert is in no way exhaustive and we welcome queries about this post via email to correspondence@sscps.co.uk or via the telephone, 023.9282.9339.

General Data Protection Regulation (GDPR)

As part of any recruitment process, St Swithun's Catholic Primary School collects and processes personal data relating to job applicants. St Swithun's Catholic Primary School is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations under the General Data Protection Regulations (GDPR). Completing and sending an application in for a vacancy is your consent for us to process your data for the purpose of recruitment. Your data is not used in any other way and you can withdraw your consent at any point in the recruitment process and we will destroy or delete your information. For more detailed information on what we collect, how we use, store, delete data and your rights you can access a privacy statement on our web site.

We would like to thank you in advance for your application however please note we will only contact those applicants shortlisted for interview.

Job Types: Part-time, Permanent

Pay: 20,390.00-23,126.00 per year

Expected hours: 28 per week

Benefits:

Company pension Cycle to work scheme Health & wellbeing programme Sick pay
Schedule:

Monday to Friday No weekends
Work Location: In person

Application deadline: 04/07/2025
Reference ID: STSWAMJune2025
Expected start date: 01/09/2025