Job Description

An exciting opportunity has arisen for an enthusiastic and experienced Admin Officer/Personal Assistant to join the community leadership team.



We are looking for a candidate who has experience of working in a fast paced environment and can deliver a high quality Personal Assistant service, administrative and secretarial support to the community service managers and matrons.



This role will be challenging and very busy and you will be expected to work on your own initiative to organise and prioritise your own workload to meet tight deadlines. You will take personal responsibility for ensuring the smooth running of the area you support and organising key meetings. This will include the management of calendars, email, timely production of minutes, agendas and action logs.



Having a good working knowledge of Microsoft Office Packages, you will have experience of managing a number of diaries with competing priorities, as well as monitoring and prioritising incoming communications.



You will have excellent communication skills and will have experience in dealing with people in a calm, friendly and professional manner.



Applicants will have a minimum of Higher National Certificate/Foundation Degree Diploma level of knowledge/NVQ4 or equivalent with a proven track record of PA experience.



To provide a comprehensive administrative service to the Scarborough, Ryedale, Pocklington and Whitby Leadership Team



To professionally support the development of community services, and the One Community model



To act as a key contact point for the Community Services Leadership Team, providing information and advice as appropriate, and supporting the implementation of agreed action plans.



To research, collate and input information needs of the services e.g. workforce planning, event planning and communication, meeting agenda planning and support; including Hub and Business meetings, compliance action plans support (for example CQC requirements, Staff Health and Wellbeing survey actions), audit processes and data collection and presentation, staff training planning, and support locality Standard Operating Procedure (SOP) development.



We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website



We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.



We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.



We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.



Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.



We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.



From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.



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For further information for this vacancy please see the attached and Person Specification.