Job Description

About us:

Platinum Education Services was established in 2018 with the desire to help people access higher education. We are a family-owned organisation with a head office based in Oxford, United Kingdom. As premier Higher Education Consultants, Platinum Services Oxford specialise in guiding students through the university application process, from initial submission to successful enrolment and even further.

We are a young company, gaining momentum in the education sector and require an Administrative Assistant / Accounts Clerk to support the accounts department in our Oxford Office.

:

Administration duties:

List of admin duties (but not limited to):

Key Skills and Proficiencies :

Excellent communications skills Microsoft Office - Power Point, Excel, Word, Outlook, CoPilot Researching skills Problem solving skills Highly organised individual
Desirable (not necessary as training will be provided):

Xero Dext Basic bookkeeping skills - data entry, VAT understanding
Duties:

Administrative Support:

Provide general administrative support to the finance department, including scheduling meetings, appointments, preparing correspondence, and maintaining office supplies. Prepare meeting agendas, take minutes, and distribute them to relevant parties. Email and correspondence management - Handle correspondence, including emails, phone calls, and letters, on behalf of the manager / department Assist with special projects and other duties as assigned by management. Filing - Physical and cloud based filing of Sales, Purchases, VAT, Year end, Payroll and other data. Diarising renewals for insurances, statutory deadlines, statutory payments etc Getting quotations for purchases, insurances etc Identify opportunities to improve administrative processes and increase efficiency Scan documents into Dext for the accounts team to process Draft, proofread, and edit documents, reports, and presentations
Payroll Support:

Assist with payroll processing - gathering times, absences, and other payroll info and send to the payroll bureau for processing. This will include keeping starters and leavers information, maternity and paternity information as well. Entering payroll info on the payroll bureau's software Email staff payslips and deal with any staff queries Check HMRC portal for updates on staff tax codes
Suppliers and Customer Communication:

Communicate with suppliers regarding billing and payments. Ensure proper paper work is given so we can process it through the accounts system Liaise with Universities related to invoices, payments, and account balances. Maintain internal spreadsheets of students enrolled into university, keeping record of enrolled, withdrawn and deferred. Keep track of referrals and commissions owed. Prepare invoices and send to customers. Actively follow up for payments and outstanding students to be enrolled/billed
Bookkeeping and accounts support (it is not mandatory that you know this as training will be provided, but it is essential that you know and have good working knowledge of Excel and other MS applications)

Process information on Dext Understand cost classifications Prepare schedules on excel for accounts support Understand VAT Help with processing information in Xero Other bookkeeping duties
The ideal candidate will be:

Be thorough and pay attention to detail Able to work well with others Able to work on your own Sensitivity and understanding Flexible and open to change Excellent verbal and written communication skills Customer service skills Live within a reasonable commute to the Oxford Office (OX4 - Littlemore Oxford)
Job Type: Full-time

Pay: 25,400.00-28,000.00 per year

Benefits:

Casual dress Company events Company pension Flexitime Free parking On-site parking Referral programme
Experience:

Office Admin: 2 years (required) Microsoft Office: 2 years (required)
Work Location: In person