Job Description

We are currently looking for a reliable, organised, and proactive

Administrative Assistant

to join our team, based at our

Bedfordshire office

.

This is a varied and hands-on position supporting the daily operations, with responsibilities spanning admin, coordination, and operations. You will support multiple teams across the business -- including workshop, project management, buying, site teams, and head office functions -- while working from a remote office environment. You understand that when operations stall, downtime costs money. Occasional travel to our

Kings Cross and North East Lincolnshire facilities

will be required, so flexibility is essential.

Key Responsibilities

Scan, rename, and electronically file delivery notes and job-related paperwork Accurately input manual records into digital systems (e.g. timesheets and project data) Manage weekly timesheets for site and workshop teams Order office supplies, workshop consumables, canteen stock, and PPE Book travel and accommodation for team members Arrange machine servicing, repairs, and update maintenance schedules Oversee sickness and holiday absence tracking Complete supplier pre-qualification questionnaires Open and set up new credit accounts with suppliers Enter new suppliers and projects into costing database Provide admin support to the General Manager and HSEQ Manager Assist with internal event planning and communications (e.g. photo competition, team meetings) Answer all inbound calls

What We're Looking For

Proactive, organised, and detail-focused -- especially under pressure, ready to take complete ownership of the role Comfortable working independently in a remote office setting Friendly, professional, and confident communicating with all levels Competent with Microsoft Office (especially Excel and Outlook) Willing to learn new systems, processes, and tools Able to travel on occasion to other locations (London and North East Lincolnshire)

Preferred Experience

Prior admin experience in construction, engineering, or manufacturing is ideal Experience handling bookings, timesheets, or supplier accounts is an advantage Familiarity with scanning, digital filing, and document management systems

What We Offer

A varied role with real responsibility and visibility across the business A friendly, down-to-earth team environment Opportunities to grow and take ownership of admin processes

To Apply

Please submit your CV and a short cover letter explaining your interest in the role.

Job Types: Full-time, Permanent

Pay: 27,000.00-33,000.00 per year

Work Location: In person

Expected start date: 05/10/2026