Job Description

An exciting opportunity has arisen for a capable and enthusiastic Administrative Assistant to join the Manchester University NHS Foundation Trust (MFT) Safeguarding Team. Integral to the smooth running of the department, you will provide a comprehensive, high quality and efficient administrative service to the Team.
Main duties of the job
The post holder should have strong organisational skills, be an effective communicator and be able to work with their own initiative and as part of a team. This is a challenging and rewarding role in which you will be ideally placed to enhance your administrative skills.
With sufficient experience in an administrative/secretarial role, you will have a good standard of education and a working knowledge of the Microsoft Office suite. Proactive, flexible and organised, you must have the ability to work to tight timescales and keep a calm head under pressure. You will be familiar with data protection issues and patient confidentiality.
An understanding of safeguarding would be advantageous.
In return, we will provide a comprehensive induction programme and you will be appraised on a yearly basis with a view to developing knowledge and skills where appropriate.
About us
MFT is one of the largest NHS Trust In England with a turnover of over 3bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Details
Date posted
02 September 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
24,937 to 26,598 a year per annum (pro rata)
Contract
Permanent
Working pattern
Part-time
Reference number
349-COR-7408995-RL4
Job locations
Safeguarding Community Team, Rusholme Health Centre
Walmer Street
Manchester
M14 5NB
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you! Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Qualifications
Essential

• Good standard of education at 'A' level or City and Guilds or National Vocational Qualification (NVQ) Level 3.

Desirable

• ECDL/ITQ.

Knowledge and Experience
Essential

• Previous experience within an office/administration environment.
• Good knowledge of Microsoft Office package.
• Experience in the use of databases.
• Experience of maintaining robust filing systems (paper and electronic).
• Understanding of the importance of maintaining confidentiality, data protection.
• Experience of formal minute taking.

Desirable

• Previous experience within a healthcare setting.
• Knowledge of EMIS and/or Child Health.
• Previous experience of supervising junior staff.

Skills
Essential

• Excellent telephone manner.
• Excellent verbal and written communication skills.
• Good organisational and time management skills.
• Ability to prioritise workload.
• Ability to work as part of a team.
• Ability to use own initiative when working alone.

Person Specification
Qualifications
Essential

• Good standard of education at 'A' level or City and Guilds or National Vocational Qualification (NVQ) Level 3.

Desirable

• ECDL/ITQ.

Knowledge and Experience
Essential

• Previous experience within an office/administration environment.
• Good knowledge of Microsoft Office package.
• Experience in the use of databases.
• Experience of maintaining robust filing systems (paper and electronic).
• Understanding of the importance of maintaining confidentiality, data protection.
• Experience of formal minute taking.

Desirable

• Previous experience within a healthcare setting.
• Knowledge of EMIS and/or Child Health.
• Previous experience of supervising junior staff.

Skills
Essential

• Excellent telephone manner.
• Excellent verbal and written communication skills.
• Good organisational and time management skills.
• Ability to prioritise workload.
• Ability to work as part of a team.
• Ability to use own initiative when working alone.

Skills Required