Job Description

Administrative Assistant
Our elite US law firm client is hiring a new Paralegal Support Administrator / Administrative Assistant to assist the Paralegal Manager with operational support across the London Paralegal Department.

• Salary to 40,000 + great benefits, including free lunch!
• 09:30-18:00 working hours (Monday-Friday)
• Hybrid working (3 days office / 2 days remote)

We're looking for bright, confident, and professional candidates with 2+ years of administrative experience in a law firm.
Administrative Assistant Key Responsibilities:

• Assist with the maintenance of all London paralegals attendance records, vacation, and time off
• Regularly update and maintain master paralegal work assignment charts
• Assist the Paralegal Manager with coordinating the performance review and evaluation process
• Responsible for department administrative filing
• Calendar scheduling for new hire orientations and preparing training packs
• Assist with drafting, editing, and maintaining department documents, checklists, and spreadsheets
• Assist the Paralegal Manager with delegating work stream tasks to the paralegal team
• Review and report to the Paralegal Manager of paralegal departments Intapp and overtime entries
• Assist with the paralegal department budgets, including process invoices/statements

Administrative Assistant Skills & Requirements:

• Previous administrative experience within a law firm is essential
• Intermediate level of proficiency in Word, Excel, and PowerPoint
• Understands professional boundaries and commitment to maintaining them in workplace relationships
• Creative, flexible, adaptable, and able to work cross-functionally
• Ability to work additional hours, as needed, for which overtime will be paid

Skills Required