Job Description

PS CR Administrative Assistant
CPL have partnered with ALMAC Group to recruit for an Administrative Assistant to join their team on a temporary, on-going contract.
Pay Rate - 13.72 p/h
Location - ALMAC Global Headquarters, Craigavon
Benefits - 34 days holiday per annum
Hours - 37.5 hours per week working Monday to Friday
Shift - Days / Mon-Fri - Flexible
OVERALL, ROLE OBJECTIVE:
To provide administrative support for Analytical Support Department, Almac Pharma Services.
JOB SPECIFIC RESPONSIBILITIES:
The post holder will:

• Provide effective and efficient administrative support, prioritising matters by urgency. This will involve ordering, maintaining stationary stocks, managing local printers, photocopying, filing laminating, label printing, call handling, archiving analytical data and generation of documentation/reports etc via Word, Excel etc.
• Carry out routine sorting, filing, photocopying, scanning and organisation of internal, incoming and outgoing mail distributing to staff as appropriate
• Support sample Stability Coordinator. This will include inventory checks, generation of coloured labels, forms and label application.
• Conform to all cGMP requirements.
• Support timely completion of Analytical Support quality documents. This will involve tracking progress of SOPs / documents / reports, flagging actions required and coordinating with the Quality department / action owners, to meet or agree extended timelines.
• Be responsible for ensuring that tasks are performed in accordance with Almac Pharma Services quality policies and procedures.
• Support the measurement and reporting of key performance indicators for the department such as right first time measurements.
• Support improvement initiatives.
• Maintain a clean and tidy working area including shared office spaces.
• Ensure that Customer Care is highly reflected throughout every aspect of work undertaken. Maintain confidentiality with all work undertaken and promote the activities of Almac amongst all contacts.
• Participate in/carryout training as required.
• To perform any other duties deemed appropriate by their Manager.

This role requires coverage beyond normal working hours on a regular basis and it is a condition of your employment that you are able to fulfil this requirement of the role.
ESSENTIAL REQUIREMENTS
QUALIFICATIONS:

• GCSE (or equivalent) in Mathematics and English Language, Grades A-C

EXPERIENCE:

• Previous experience within an administrative role

KEY SKILLS:

• Proficiency in the use of Microsoft Office applications (to include Word, Outlook and Excel)
• Effective communication skills (written and verbal)
• Experience using Microsoft Office Word or Excel to track and report on the status of tasks or inventory.

Desirable REQUIREMENTS
QUALIFICATIONS:

• Word processing and/or typing qualification (i.e. RSA stage 2 or equivalent)

EXPERIENCE:

• Previous experience within a Pharmaceutical environment

KEY SKILLS:

• Proficiency in the use of additional Microsoft Office applications (i.e. PowerPoint, Project, Access)
• Proficient in the use of pivot tables within Microsoft Office excel.

For further details please apply directly below or contact Luke Bush directly ON 028 3025 3460.
If successful you will be required to complete a criminal record check through Access NI, having a criminal conviction will not necessarily exclude you from this process. Cpl have a policy on the recruitment of ex-offenders, for a copy of this policy please email .
As a registered body, Cpl adhere to the Access NI code of practice which is available to view here
Cpl is an equal opportunities employer and welcomes applicants from all backgrounds. We recognise that a diverse and inclusive workplace will better our relationships and services with our clients, our candidates, our communities, and one another. Be You, Be Kind, Be Proud.
#TEGUK

Skills Required