Job Description

Job Overview

Are you looking to join a dynamic team? We are seeking a skilled Administrative Assistant to join our Head Office in Dunfermline. This is a full-time position (37.5 hours per week), working 5 out of 7 days during office hours.

If you are organised, detail-oriented, and thrive in a fast-paced environment, this role is for you.

The Role

You will play a key part in supporting the recruitment and vetting processes for security and hospitality staff, while assisting with general administrative duties across the business.

Working within a collaborative and fast-paced environment, this role offers the opportunity to gain valuable experience in the security and hospitality sectors, while developing your skills in administration, communication, and relationship management. You will work closely with colleagues across multiple departments within DIMA Group.

This position is not limited to the key responsibilities listed below. As DIMA Group continues to grow, there will be opportunities for career progression, additional training, and development within the company. We encourage initiative and value individuals who take ownership and show a willingness to learn.

Key Responsibilities

Support candidate vetting in line with the BS7858:2019 security standard Carry out ID verification and right-to-work checks to ensure compliance before onboarding Organise and maintain staff and client documentation within Google Drive Track vetting progress, SIA badge status, and residency permit expiry dates Manage the recruitment inbox, review CVs, and contact applicants promptly Create and post job adverts across multiple recruitment platforms Conduct telephone screenings and attend in-person interviews with hiring managers Liaise with all departments and Head Office regarding staffing and compliance updates Maintain accurate and tidy digital and physical records, ensuring proper filing and archiving Take minutes during meetings and ensure they are saved and shared efficiently Stay informed on industry news and regulation changes affecting vetting, visas, and licensing

What We're Looking For

Previous experience in an administrative or recruitment support role (preferred) Excellent organisational and time management skills Strong attention to detail and accuracy Confident communicator with good written and verbal skills Ability to manage multiple tasks in a fast-paced environment Professional, reliable, and proactive approach
Job Type: Full-time

Pay: 24,000.00 per year

Benefits:

Company pension Free parking On-site parking
Experience:

Administrative: 1 year (required)
Work Location: In person

Reference ID: HeadOffice
Expected start date: 27/10/2025