Job Description

Introduction:

We're Swinburne Maddison, an award-winning law firm based in Durham, known for our exceptional client care, collaborative culture, and modern approach. We're looking for an Administrative Assistant to join our team and help power the firm's continued success.

The role:

We're only as strong as the people behind the scenes and our operations team is essential to everything we do. Whether it's managing facilities, driving continuous improvement, or supporting the day-to-day running of the office, this team keeps everything ticking. It's fast-paced, varied, and impactful, perfect for someone who enjoys solving problems, thinking ahead, and making things happen.

As our Administrative Assistant, you'll play a vital role in supporting the smooth running of the firm. You'll be involved in a wide range of tasks, from document management to reception cover, helping to ensure our office runs like clockwork.

Key responsibilities include:

Archiving:

Scanning and digitally filing legal documents and correspondence

Document Maintenance:

Assisting with the upkeep and organisation of internal documents

Building Support:

Providing ad hoc assistance with building maintenance tasks

Reception Cover:

Offering occasional front desk support, including greeting clients and handling calls

Post Handling:

Managing incoming and outgoing post, including franking and scanning

Room Bookings:

Coordinating external meeting room reservations

General Admin:

Supporting the team with a variety of administrative tasks as needed

Basic Office Duties:

Filing, photocopying, data entry, and other routine office support.

Required experience, skills and attributes:

We're after someone who thrives on keeping things organised, running smoothly, and making a real difference behind the scenes. Here's what will help you shine in this role:

Relevant experience - You've worked in an administrative or office support role before, bonus points if it was in a legal setting. Strong organisational skills - You're meticulous, methodical, and have a sharp eye for detail. Proactive mindset - You don't wait to be asked, you spot what needs doing and get stuck in. People skills - You're friendly, approachable, and confident communicating with colleagues and clients alike. Tech-savvy - You're comfortable using standard office software and equipment, and quick to pick up new systems. Multitasking master: You can juggle priorities, stay calm under pressure, and keep things moving without missing a beat.

About us:

We're Swinburne Maddison, a modern law firm rooted in traditional values like trust, care, collaboration, and agility. These principles have guided us for over 25 years, and they remain at our core. As an award-winning firm, we proudly build on our rich heritage while adapting to the evolving needs of our clients. We're committed to doing things the right way, putting people first and delivering exceptional service.

Life at Swinburne Maddison is all about growth, opportunity, and being surrounded by great people. We believe in pushing boundaries, fostering talent, and creating an environment where people thrive. In 2025, we were named Law Firm of the Year at the Northern Law Awards, with four teams ranked Tier One in The Legal 500 and 19 lawyers individually recognised.

Employee benefits:

We care about our people. When you join Swinburne Maddison, you're not just stepping into a job, you're joining a team that genuinely wants you to enjoy your work, build your career and feel supported along the way.

Here's what you can expect when you join us:

A competitive salary

tailored to your experience

Generous holiday allowance

plus the option to buy extra days

Pension salary sacrifice scheme

to help your money go further

Health cashback plan

to claim back the cost of everyday healthcare

Perkbox membership

- packed with discounts, freebies, and wellness perks

Enhanced family leave

to support you through life's important moments

Death in service benefit

for peace of mind

A friendly, down-to-earth team

that really values collaboration and support
Job Type: Full-time

Benefits:

Additional leave Company pension Cycle to work scheme Employee discount Enhanced maternity leave Enhanced paternity leave Gym membership Health & wellbeing programme Paid volunteer time Referral programme Store discount
Application question(s):

Have you worked in an administrative or office support role before?
Work Location: In person