Job Description

About the Role

We are seeking a proactive and organised

Administrative Assistant

to support the Senior Leadership and wider Estates and Campus Services team. The successful candidate will play a key role in ensuring the smooth day-to-day running of administrative operations, providing high-quality support to both internal and external stakeholders.

This position offers the opportunity to contribute to the effective delivery of estate management, facilities, and campus services while upholding excellent customer service and administrative standards.

Key Responsibilities

Provide administrative and technical support to the Estates team, including preparing agendas, taking minutes, and maintaining accurate records. Assist with processing purchase orders, invoices, contractor documentation, and supplier coordination. Respond promptly and professionally to phone, email, and reception enquiries related to Estates, Helpdesk, and Car Parking services. Support project work, reactive maintenance, and planned preventative maintenance requests by liaising with the Maintenance Team and contractors. Coordinate visitor parking reservations, internal and external event parking, and maintain the monthly events master list. Process car parking permit requests using relevant software, maintaining databases and ensuring accurate salary deductions. Ensure all data is managed in compliance with GDPR and Freedom of Information regulations. Support initiatives that enhance the student and staff experience through efficient estates administration. Undertake other duties appropriate to the role and grade as required.

Ideal Candidate Profile

Essential Skills & Experience

Experience providing administrative support within a large, multidisciplinary team. Confident in using Microsoft Office applications, databases, and electronic filing systems. Experience in environments with high levels of customer contact. Strong communication and organisational skills with the ability to prioritise tasks effectively. Ability to work independently and as part of a team, exercising sound judgement. Minimum of GCSEs (Grade C/4 or above) in English Language and Maths, or equivalent. Commitment to teamwork, inclusivity, and supporting organisational values.

Desirable

Experience in finance administration, purchase ledger processing, or data management. Knowledge of estates, facilities, or property services environments. Experience within higher education or a complex multi-site organisation.

Pre-Employment Requirements

Proof of Right to Work in the UK. Satisfactory employment references.

Why Join?

Play a vital role in supporting the operations of Estates and Campus Services. Be part of a collaborative and supportive administrative team. Opportunities for skill development within a large, dynamic organisation.

How to Apply

If you are a detail-oriented and motivated administrator looking to contribute to a professional estates team, click

'Apply Now'

on this job advert

OR

Send your CV directly to:

adarsh.thomas@centurionstaunch.co.uk

Privacy Assurance

We take your privacy seriously and are committed to protecting your personal data. All information provided during the application process will be managed in strict accordance with GDPR regulations.

Reference ID: RQ1602835

Job Types: Full-time, Temporary, Fixed term contract
Contract length: 2.7 months

Pay: 12.21 per hour

Expected hours: 36.25 per week