Job Description

Salary

UH4 25,804pa to 28,778pa by annual increments on achieving designated skills and experience

Contractual hours

37

Basis

Full Time

Job category/type

Professional/Technical

Job reference

REQ000034

Post Title:

Administrative Assistant

SBU/Department:

Herts Sports Partnership

FTE:

1 fte (working 37 hours per week), but will consider part-time from 22.2 hrs per week

Duration of Contract:

Fixed Term - Until 31st March 2027

Annual Leave:

25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year

Location:

Herts Sports Village, University of Hertfordshire, De Havilland Campus, Hatfield, AL10 9EU. Accessible Guide

We have an exciting new role in the Herts Sports & Physical Activity Partnership (HSP) team, which looks at how we can use the power of sport and physical activity to address social outcomes. We're pleased to offer the vacancy of an Administrative Assistant- Children & Young People to join our friendly team. The role has been created as a result of Sport England's new strategy (Uniting the Movement) and associated funding from Herts County Council to deliver the Holiday Activity and Food Programme known in Hertfordshire as HAPpy. Please note that this role is offered on a Fixed Term Contract basis due to funding arrangements.

At HSP, we are all about getting EVERYONE more active, so we encourage applicants to apply from all backgrounds to help us build a diverse and inclusive team that is truly representative of the people and communities of Hertfordshire who we work tirelessly to support.

Main duties and responsibilities

To undertake a range of general administrative duties relating specifically around the coordination of the Hertfordshire Holiday Activity and Food Programme and across the wider Partnership. Taking a lead on the day-to-day enquires that come into the Partnership and assisting in the monitoring of the programmes booking system. The role will also provide assistance to Partnerships training programme, schools sport programme, ParkPlay Summer Parks, general children and young people marketing and any other roles as required by the team leader.

You will need to support the administration of the HAPpy programme which has three delivery phases (Spring, Summer and Winter). You will lead the day-to-day communications that come into the team, including being able to assist partners who could potentially assist in the delivery of the programme by answering their questions and signposting them in the right direction. The post holder will also be part of a front-line team dealing with customer enquiries on a day-to-day basis on behalf of the Partnership.

Working during school holiday periods is required for this role as these are peak times for delivery.

The successful candidate will carry out any other related duties commensurate with the responsibility level of the post, including some evening and weekend working as required to enable delivery of HSP's wider operations.

Finally, you will need to ensure that all projects take an equitable and inclusive approach when working with partners and stakeholders; support achieving and maintaining the HSP Equality standards, social inclusion, and increased participation of underrepresented groups.

You will be working as part of a team with Project Officers and other members of the HSP team and your annual work programme will focus on several of the responsibilities outlined above. These may change over the course of the contract, and you may be required to undertake a range of other projects in line with the demands of the service.

Skills and experience required

The successful candidate will have some experience in community projects, events and engagement work. You will be proficient in use of Microsoft Office and ideally digital engagement tools, including social media platforms. A practical understanding of Equality, Diversity and Inclusion issues in sport and physical activity is essential as well as the ability to monitor and evaluate methods for community development work. You will have excellent organisational and interpersonal skills and be able to prioritise to meet different lead times.

In addition you will be able to create good working relationships with a range of partners and stakeholders, both internal and external. You will also have the ability to solve problems creatively and be flexible in your approach to work (some unsocial hours may be required).

We are looking for individuals who are passionate about the community they support, who are keen to see people from all backgrounds get more active, so an instinct and appetite for insight and empathy will be key.

Qualifications required

You will be educated to a minimum of5 GCSEs, including mathematics and English at grade C/4 or above, or equivalent, or proven professional work experience. A relevant qualification is not required, however, candidates need to be able to demonstrate how their experience and skills match the requirements of the role.

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

Internal applicants - please ensure you apply via your employee self-service portal.

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.

Disclosure and Barring Service

Our commitment to the University's Safeguarding Policy requires that the recruitment of staff in this area, will require the minimum of a Basic DBS Check. In the course of our work and University-led activities, there may be external contractual obligations where a further Enhanced Check is required. DBS checks may require renewal in line with policy.

Overseas applicants and UK applicants who have lived abroad

Successful applicants who have lived outside the UK, for 12 months or more (whether continuously or in total), in the last 10 years, will be required to produce a 'Certificate of Good Character/Conduct' from each of those countries.

Contact Details/Informal Enquiries:

Please contact Matt Rayner on m.rayner4@herts.ac.uk or 01707 284229

Closing Date

: 27 November 2025

Interview Date:

10 December 2025

Reference Number:

REQ000034

Date advert placed:

13 November 2025

HSP / UH is committed to Equality, Diversity and Inclusion (see our latest EDI Policy & Action Plan) and building a diverse community, and we want our staff to represent diverse life experiences and different cultural heritage. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics and recognise there are different ways applicants may achieve the criteria in this document.

We particularly encourage applications from ethnically diverse and disabled candidates who are under-represented in HSP.

We offer a range of support systems to support people with different needs (e.g. Inclusion Passport, Peer Support Groups) and we are a 'Disability Confident' employer and we will ensure reasonable adjustments are considered to enable accessibility and inclusivity for all. UH has also achieved Athena Swan Bronze accreditation which recognises and celebrates good practices in higher education towards the advancement of gender equality.

We offer a range of employee benefits including generous annual leave, flexible working (within the HSP guidelines), discounted Sports Village memberships, personal and professional development and family-friendly policies. #GoHerts