Job Description

London
Not for Profit
Full Time
Permanent
Overview of Firm
PKF is the 12th largest accountancy brand and the 12th largest audit practice in the UK. We are also an active member of PKF Global, an international network of legally independent accounting firms that gives us an on the ground presence in 150 countries around the world with access to more than 20,000 people across 440 offices globally.
We provide a full range of audit, accountancy, tax and advisory services, and are experts at simplifying complexity. We are particularly well-known for working with complex clients with challenging issues in fast-moving and highly technical areas, such as the insurance industry, the global capital markets and the not for profit sector. Our aim is to understand people, the organisations they run, and what matters to them, so we can simplify complexity and help them achieve their ambitions.
Introduction to the Division
Not for Profit
The Not for Profit (NFP) team has an impressive pool of knowledge and experience to share and from which to learn. The team is led by partners with extensive experience in the sector; not only of auditing and advising large, high profile NFP entities but some have also seen things from the client's side where they have run and assisted in the governance of global international charities.
NFP organisations are distinguished by the fact that they exist for a social purpose, rather than by what they do day to day. This means the NFP world encompasses everything from radical campaigning organisations to big businesses with a public benefit remit. This is an exciting time for anyone with an interest in the sector to be joining our NFP team and in return for your enthusiasm to develop and learn we can offer you the opportunity to build a rewarding career.
Responsibilities
Purpose and aim of job
The NFP administrative team provide administrative support to partners and staff within the NFP division. The aim of this role is to support the institutional donor team within the NFP division, as well as offering administrative support to the wider NFP team.
This role ideally requires an experienced administrator, who works well in a team, is flexible, organised, has advanced Microsoft Word skills, good communication skills and excellent attention to detail.
Job Duties and Responsibilities
The role is expected to be busy and varied with the post holder responsible for managing his or her own workload. Although the post holder will work predominantly on his or her own, support from the Secretarial Manager and Administrative and Bids Assistant will be available and he or she will also be expected to assist other team members, as required.
Providing administrative support to Partners and Managers with duties as and when required, including:
Monitoring framework contract inboxes and responding to new requests for service / queries
Carrying out conflict checking procedures for new requests for service
Formatting and submitting responses to requests for service
Preparation of budgets and assignment implementation plans
Raising invoices as required
Formatting and finalising reports and correspondence
Maintaining the database of open assignments
Liaising with sub-contractor firms and internal colleagues on the status of open assignments
Preparation of reports showing status of open assignments for monthly progress meetings
Attending monthly progress meetings with the Partners, managers and client and taking minutes
Preparation and distribution of minutes of meetings
Assisting Secretarial Manager and other team members when required
Document formatting, when required
Undertaking Know Your Client (KYC) checks and completion of forms for new clients
Person Specification
Skills, Experience and Qualifications
Advanced knowledge of Microsoft Word and good knowledge of Microsoft Outlook / Excel
Previous administrative experience essential
A second European language skill is preferred but not essential
Be commercially aware;
Team player;
Good communication skills;
Flexibility;
Strong organisational skills;
Systematic;
Enthusiastic;
Able to work on own initiative;
Good attention to detail;
Ability to prioritise workload;
Forward thinking;
Committed;
Ability to manage and meet deadlines
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Benefits

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Life assurance
Permanent health insurance
Private medical
Hybrid / flexible working
Enhanced sick leave
Enhanced annual leave
Salary sacrifice options
Enhanced pension matching contributions
Season ticket loan
Sabbaticals
Secondments
Professional subscriptions
Dress down policy