Job Description

Job Title:

Administration Assistant - Education Department

Location:

Oakhaven Hospice, Lymington.

Hours:

15 hours (Ideally three 5-hour days)

Salary:

9,523.80 pa (FTE 23,809.50pa)

Closing date: 15th October 2025

Interview date: 23rd October 2025

About Oakhaven Hospice

At Oakhaven, we are dedicated to providing exceptional care and support to those facing life-limiting illness and their families. Alongside our clinical services, we deliver a comprehensive external education programme to healthcare colleagues across our locality. We are seeking an organised and proactive Administration Assistant to support the smooth running of this programme.

The Role

As Administration Assistant in the Education Department, you will:

Act as the first point of contact for email and telephone enquiries relating to the external educational courses run by Oakhaven Hospice, escalating concerns to the Director of Quality and Operations or Clinical Practice Development Nurse as appropriate.

Communicate confidently and professionally with internal and external colleagues about course details, bookings, and enquiries.

Support the Clinical Practice Development Nurse with the promotion and administration of internal seminars and training events to support staff professional development.

Create and maintain accurate electronic records of all training delivered, including evaluations and attendance.

Provide general administrative support across the organisation as required.

About You

We are looking for someone who is:

Highly organised with excellent attention to detail.

Confident in written and verbal communication.

Proficient in using IT systems and maintaining accurate electronic records.

Able to prioritise workloads and work independently, as well as part of a team.

Approachable, adaptable, and committed to supporting the values of Oakhaven Hospice.

What We Offer

In return for your commitment and hard work, we offer:

The opportunity to make a meaningful impact in your community.

A supportive, friendly, and inclusive working environment.

Training and development opportunities to help you grow in your role.

A chance to work as part of a dedicated and successful team.

Benefits

Holiday: 28 days plus bank holidays (Pro rata for part time employees)

Long service leave at 5 and 10 years

Auto - enrolment company pension scheme

Life Assurance

Cycle to work Scheme

Cash Health Plan

Employee Assistance Programme - Help@Hands App from "Unum"

Excellent Education & Development Opportunities

Wellbeing Support

A truly supportive and caring environment

Job Type: Part-time

Pay: 9,523.80 per year

Expected hours: 15 per week

Benefits:

Company pension Cycle to work scheme Free parking Health & wellbeing programme Life insurance On-site parking
Ability to commute/relocate:

Lymington SO41 8ZZ: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person