Job Description

The ideal candidate will have a

strong work ethic and

a

demonstrable ability to be a team player, with excellent interpersonal skills. They will also have experience of managing administrative processes and reception or customer facing work.

Vacancy ID: 19123

We are currently recruiting for a

Temporary

Administrative Assistant

to join a central department within Oxford University. This position offers an exciting opportunity to support a busy office with general admin duties.


The position is set to commence ASAP and will be full-time (36.5 hours per week) for an initial duration of 12 weeks

Duties:

Act as first point of contact in the Faculty office for students, staff and visitors. Respond to general enquiries interpreting university and external regulations as appropriate. Undertake core office tasks including maintaining the office and kitchen supplies and assisting with photocopier difficulties, post distribution and teaching room set up/checking. Reporting building maintenance issues via Planon and ensuring other members of the team are aware of them as necessary. Supporting with teaching set-up, including room signs, daily classroom schedules and assistance with AV, IT, Teams and Panopto. Maintaining Faculty membership and mailing lists - creating and maintaining spreadsheets and other records. Support the Communications Officer in the development and maintenance of newsletters, events calendars, and opportunities listings. Provide support for updating Faculty website and SharePoint pages. Assist the Office Manager with administrative arrangements for teaching, training and events - including mailings, room booking, catering, travel and accommodation arrangements for staff. Assist the academic administration team with collating and circulating appropriate data. Create and maintain spreadsheets and other documents, some of which are confidential.

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service