Job Description

Finance Division

We are looking for an administrative assistant to join our Medical Sciences Divisional Finance team. You will be assisting the team and its departmental partners to realise their world class research and academic ambitions.

Location:

Medical Sciences Division Divisional Office, John Radcliffe Hospital, Oxford and other University / Departmental locations around Oxford with the option of some hybrid/remote working

Salary:

Grade 5: 31,459 - 36,616 per annum (pro rata part time)

Contract:

Part Time (22.5 hours per week), Permanent

About Us

Spanning the historic streets of the "city of dreaming spires," the University of Oxford has been ranked the world's leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you'll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

This post is formally part of the University's Finance Division but is embedded within the Medical Sciences Division reporting to the Divisional Financial Controller (DFC).

The Medical Sciences Division is an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. It includes 11 clinical departments, 5 non-clinical departments and two Institutes/Centres.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.

One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.

A commitment to hybrid and flexible working to suit your lifestyle.

An excellent contributory pension scheme.

Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.

Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

Build effective working relationships across the Medical Sciences Division, Finance Division, and wider University.

Provide administrative support including diary management, meeting coordination (budgets, forecasts, planning, year-end), agendas, and minutes.

Organise training, conferences, and events, including logistics such as rooms, catering, and travel.

Maintain and improve office systems (databases, mailing lists, records, websites, newsletters, and online forums).

Support colleagues and projects as required, with a commitment to equality, diversity, and inclusion.

About You

Proven administrative experience in a similar role

Proactive and flexible, 'can do' attitude, with a positive and enthusiastic approach

Strong proven teamwork skills

Commitment to customer service, with excellent communication skills, both verbal and written

The ability to work independently, with minimum supervision

The ability to organise own workload and to work to deadlines

Ability to organise events and make administrative arrangements

Ability to use Microsoft Office 365 (Outlook, Word, Excel, SharePoint) and experience of using a database system

Application Process

To apply, please upload:

A covering letter/supporting statement

Your CV

The details of two referees


The closing date for applications is 12 noon on 5th September

Interviews will take place mid September and will be face to face