Job Description

The Faculty of Classics seeks to appoint a Herculaneum Society Administration Assistant. The Herculaneum Society was incorporated on 15 June 2004. It promotes conservation, research and public education at the UNESCO Herculaneum Archaeological Site and is an active supporter of projects that further these objectives. The Administration Assistant role is a fixed-term, part-time 0.25 FTE post reporting to the Head of Administration and Finance, effectively managing the public memberships and the Friends of Herculaneum.

About the role

The post holder will oversee the Society's finances, membership, and communications. They will manage income and payments, maintain financial records, and work with accountants on annual statements. They will liaise with banks, the Charities Aid Foundation, and relevant authorities to ensure compliance and efficiency.

The post holder will also support members by maintaining databases, issuing renewals, producing newsletters, organising the AGM, and managing communications through email, website, and social media. They will handle enquiries, assist with fundraising, and provide administrative support to trustees.

The successful applicant will be able to work on their own initiative and possess good attention to detail and organisational skills. They will preferably have previous experience of working in higher education or the heritage sector, good IT skills and be capable and confident in dealing with a wide range of individuals, including students, academics and Herculaneum friends.

What we offer

Your happiness and wellbeing at work matters to us, so we offer a range of family-friendly and financial benefits, including:

An excellent contributory pension scheme

38 days' annual leave

A comprehensive range of childcare services

Family leave schemes

Cycle loan scheme

Membership to a variety of social and sports clubs

Discounted bus travel and Season Ticket travel loans

Application process

You will be required to upload a supporting statement, CV and the details of two referees as part of your online application. Please ensure that your supporting statement explicitly explains how you fulfil the selection criteria detailed in the job description.

The closing date for applications is 12 noon on Friday, 24th October 2025. Only applications received before this time can be considered.

Shortlisting is expected to take place the following week, and interviews are expected to take place in early November.

Bring your expertise to the University of Oxford and be a part of a community that values creativity, diversity, and excellence.

The University of Oxford is an equal opportunity employer and welcomes applications from individuals regardless of their background.

Applications are encouraged from women and black and minority ethnic candidates, who are under-represented in academic posts at Oxford.