Job Description

This is an exciting role as an Administrative Assistant / Paralegal in our Oxford office that would be ideal for someone looking to build upon their skills and knowledge.

The role

This role is a split AA/paralegal role and in addition to the AA activities you will also be required to carry out the chargeable paralegal tasks detailed at the end of this job description as required.



This is an office based operational role that will provide support to your team with all administrative tasks required to meet client needs. Working closely with the team's lawyers and Executive Assistants, you will be responsible for completing a variety of administrative and paralegal tasks within agreed timescales and with accuracy and attention to detail. You will be expected to learn new tasks, IT packages and build up your skills and knowledge. The intention is that you will work towards being promoted into a Senior Administrative Assistant / Paralegal position and, should you want to do so, the firm will look to provide you with the skills to support your career development.

The person

This is an entry level position, we are open as to your background and previous experience, although this is likely to include some involvement in customer service and/or office-based work.



The role requires someone who:


is confident and able to build sustainable relationships with colleagues; is organised and methodical in how they approach their work; has good attention to detail; demonstrates good teamwork as well as being self-motivated; communicates effectively; is proactive and uses their own initiative; is able to prioritise tasks in order to meet deadlines; will attend and participate in meetings; and is willing to take on new responsibilities and challenges and understands the requirement to upskill, taking responsibility for their own training and development, in an ever-evolving role.

The activities

You will be providing essential support to our lawyers and Executive Assistants. You'll handle administrative tasks and chargeable paralegal duties with accuracy and attention to detail.

Communications and Administrative Tasks:

+ Manage incoming and outgoing post items.
+ File documents and manage emails, including electronic filing.
+ Handle storage and retrieval of deeds, Wills, and other original documents.
+ Complete courier forms and arrange deliveries.
+ Manage Special Deliveries and proof of posting.
+ Organize information in data rooms and Sharefiles.

File Management:

+ Add and amend data on the client database.
+ Assist with financial housekeeping and file management.
+ Perform tasks like logging activities, running reports, and managing mailing lists.
+ Assist with matter risk assessments, conflict checks, and file audits.
+ Open and close files, schedule deeds and documents, and assist with online finance forms.

Paralegal Chargeable Tasks:

+ Draft documents from scratch, such as schedules of assets and court forms.
+ Prepare papers for instructions to Counsel.
+ Create bundles by identifying and organizing relevant documents.
+ Attend hearings, meetings, and conferences, taking detailed notes.
+ Make telephone calls to liaise with courts, clients, and experts.

A full list of tasks can be found on the job description at the bottom of this advert


We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

The benefits

As you'd expect, we offer a competitive salary and a wide range of benefits.

Pre employment screening

If we offer you a role, we will conduct comprehensive pre-employment screening. This screening will include, but is not limited to, a basic DBS, verification of your right to work, a three year employment history and a self-declaration to assess your character and suitability for the role. Full details of our pre-screening employment process are available upon request.

The firm

Mills & Reeve is centred on achieving more for clients, their businesses and the wider communities we serve. Our clients and their industries benefit from our knowledge and learning, and receive consistent experiences with no surprises. We tell them what they need to know when they need to know it.



We build personal relationships, with advice individually tailored to individual need. And if clients need things we don't offer, we draw on our network to give recommendations. Our 1,250 plus people and over 750 lawyers share one vision - achieving more for clients.



By joining Mills & Reeve, you'll have the chance to build your skills and experience within a firm that's not only ranked in the top 50 UK law firms, but also one that truly values their people. Our mantra is "Achieve more. Together.", which we feel embodies our purpose and is more than just a catchphrase! We're also ranked in the Sunday Times Best Places to Work list, and were recently awarded Platinum Investors in People.

and finally

Everyone at Mills & Reeve brings a unique perspective and ideas to the team and we do everything we can to help each person to thrive. We're committed to providing an inclusive and supportive working environment, are happy to consider flexible working arrangements, and want to achieve the right balance for both our people and the firm. We encourage everyone to ask if they feel they need any workplace adjustments, and will do our best to support with these.