Job Description

Job Summary

We are seeking a motivated Receptionist/Administrative Assistant, you will be the first point of contact for visitors, staff, and pupils, ensuring a warm and welcoming atmosphere. You will play a crucial role in maintaining an efficient reception area while providing administrative support to various school functions.

Key Responsibilities:

Greet and assist visitors, sign in latecomers, and manage deliveries with a welcoming manner. Handle incoming telephone enquiries professionally and direct calls accordingly. Monitor emails and messages, responding promptly and politely to ensure efficient
communication.

Provide support with Helpdesk reporting and maintain effective communication with parents. Conduct daily monitoring of registers, follow up on absences, and assist with attendance-related tasks. Coordinate with the Educational Welfare Officer to address attendance matters and generate reports. Manage dinner numbers, debts, and organise related correspondence efficiently. Process Free School Meal applications and maintain accurate records. Coordinate transportation and logistics for school trips, including communication with parents. Monitor printer toner usage, arrange replacements, and report any issues promptly. Liaise with external visitors to ensure smooth operations. Assist with meeting notes and coordinate waste disposal in compliance with regulations.
Requirements:

Strong organisational and communication skills. Ability to multitask and prioritise tasks effectively. Proficient in Microsoft Office suite and or Google Previous experience in a similar role preferred but not essential.
Hours: 25 hours per week over 39 weeks, with the possibility of increasing hours in the future. Pro Rata pay 14344

Application Deadline is Noon Wednesday 13th August 2025, Interviews to take place 15th August 2025.

To apply download the application form and role profile from our website: https://www.whitleigh-pri.plymouth.sch.uk/about-us/vacancies

Whitleigh Primary School is committed to safeguarding and promoting the welfare of children and we expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974; pre-employment checks will be conducted; references will be sought for all shortlisted candidates and all shortlisted candidates will be requested to complete a questionnaire about any convictions or adult cautions that are unspent. Guidance will be given to those shortlisted.

Job Types: Part-time, Permanent

Pay: From 14,803.00 per year

Expected hours: 25 per week

Benefits:

On-site parking Sick pay
Work Location: In person

Application deadline: 13/08/2025
Reference ID: Admin Assist